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TVTranscript
00:20Welcome to Winstruck's Learn, Windows 95 getting started, the easiest way to learn
00:25from Windows 95. Hi, I'm Ann Christensen, and it's my pleasure to help you explore and
00:30understand the many new features and capabilities of Windows 95. With me today are the software
00:35guys from Winstruck, Keith White and Tom Jaffe. Keith and Tom are former Microsoft Windows
00:41product managers. Combined, they spent 12 years at Microsoft marketing Windows 3.0, Windows
00:463.1, Windows for Workgroups, and Windows 95. They've traveled the world, teaching Windows
00:51to the Microsoft Salesforce and to over 100,000 Microsoft customers of all skill levels. Hey,
00:57they taught me. Today, Keith is working with Windows 95 out of the office, and Tom is using
01:04Windows 95 at home. We'll hear from both of them as we take you through Learn, Windows 95
01:09getting started. Now, this videotape is organized into 10 modules that correspond to the 10 chapters
01:15in the quick reference booklet included with your video. You can watch the entire tape in
01:20one sitting, or you can stop after any of the modules and follow the simple steps in your
01:24booklet to reinforce what you've learned. Now, each module in the booklet is color-coded.
01:30The beginning of each module on this tape is also color-coded, so you can quickly fast-forward
01:35through the tape to find the topic that you want to review. Okay, are you ready? Let's get started.
01:56Okay, guys. I see a lot of new icons and buttons in the Windows 95 user interface. Can you tell
02:02me
02:02what these things do? Sure, Anne. At the top of the screen, you're going to see an icon labeled
02:06My Computer. Now, when you double-click on it, it opens to show you all the disk drives
02:10on your system. With My Computer, you can browse and start files that may be located on
02:16a floppy disk, a hard drive, or a CD-ROM drive. Now, if you're also connected to any other computers
02:22on a network, they're going to appear in My Computer as well. Next, you'll see the network
02:27neighborhood. The network neighborhood allows you to locate and connect to other computers
02:31and printers on your network. You'll see this icon only if your PC is connected to
02:36a local area network, so don't worry if you don't see this network neighborhood icon on
02:40your PC. Now, the next thing you'll see is the inbox. This is Microsoft's combination electronic
02:46mail and fax program. Now, Microsoft Exchange, which is the email piece of it, lets you send
02:52and receive email from all different types of sources, including CompuServe or the Internet.
02:57Now, Microsoft fax is the fax piece of it. It allows you to send and receive faxes straight
03:03from your computer. Now, the great thing about this universal inbox idea is that it lets you
03:08send and receive all different types of information in one place, the inbox.
03:13Now, being environmentally conscious and politically correct, Microsoft created a recycle bin rather
03:19than a trash can to discard the files that you don't want anymore. So, whenever you delete
03:23a file, it's not actually erased from your hard drive, but it's moved over to the recycle bin.
03:28Now, if you need to retrieve the deleted file, just open the recycle bin with a click of the mouse
03:33and easily retrieve it. Now, you've probably heard about online services such as CompuServe,
03:38Prodigy, or America Online. Microsoft has a similar online service called the Microsoft Network. Now,
03:45through the Microsoft Network, you can do tons of stuff. You can send and receive email over the
03:50internet through the inbox. You can get the latest news, travel, and Microsoft product information,
03:56or you can browse catalogs and purchase products right from your computer. So, basically, the Microsoft
04:02Network is an electronic shopping mall of information as well as products. Exactly. It's a lot of fun to
04:08shop around the Microsoft Network, and we'll show you how to use the Microsoft Network and the inbox in
04:13much more detail in our Windows 95 Advanced videotape. So, while you two are shopping,
04:18I'd like to introduce you to the most significant change in the Windows 95 user interface, and that
04:24is the Start button and the Taskbar. The Start button replaces the Windows 3.1 Program Manager and makes
04:32it much easier to find and start your programs, open your documents, and customize your system. The
04:38Taskbar shows you which programs are running on your desktop, and it makes it very easy to switch
04:44between them. Okay, that was a quick overview of the Windows 95 user interface and desktop. So,
04:53to review from top to bottom, My Computer, where you can access all the disk drives and other network
04:59PCs your computer is connected to. Network Neighborhood, your gateway to other computers connected to your
05:05network. The Inbox, your mailbox on the desktop where you can send, receive, and read all kinds of
05:11electronic mail and faxes. The Recycle Bin, which holds your deleted files ready for retrieval if you
05:16need them. The Microsoft Network, which gives you access to Microsoft's own online service. The Start
05:23button that, as its name suggests, is the place to start doing just about anything you want to do on
05:28your computer. And the Taskbar, where you can see all of the programs you're running and switch between
05:33them with a click of the mouse. Now that you know your way around the desktop, you're ready to get
05:37started with the Start button.
05:53Okay, let's first take a quick look at what's on the Start menu, then we'll review each item in more
05:58detail. The first item we'll see on the Start menu is Programs. Programs allows you to view your program
06:04groups, such as Microsoft Office, and select the program you want to launch, such as Microsoft Word.
06:10The next item on the Start menu is Documents. Now Windows 95 will remember the last 15 documents you
06:17used so that you can quickly find them here and load them. Settings, this is where you'll access the
06:22Control Panel, Printers, and Taskbar to make it easy to set up your PC to work the way you want
06:27it to work.
06:28Find is a new tool that makes it really easy to find a file on your computer, or it'll even
06:34find
06:34information out on the Microsoft network. Doesn't matter where that information is. And Help, this is
06:39significantly improved in Windows 95, and it'll answer just about any question that you may have.
06:45Next, you'll see Run. Now this lets you start programs and open files by just typing in the name of
06:51whatever it is you want to run. Finally, there's Shutdown, and this is what you'll use to exit Windows 95
06:56to make sure you don't lose important information. All right. Now that we're acquainted with each item on the Start
07:03menu,
07:03we'll look at each icon again to show you how to use them and how to customize your own Start
07:08menu so that
07:08you can get Windows 95 to do everything you want it to do. Not just the easiest way, but also
07:13the fastest way.
07:15So the first thing you'll want to do is launch a program. So let's open Word for Windows. To do
07:20this,
07:21I click on the Start menu and go up and choose Programs. Notice a number of groups and programs
07:25appear on the right. Now you'll also notice that these are the same groups that you had in Windows 3
07:30.1.
07:30We'll select the group that contains Word, which in this case is the Microsoft Office group, and then select
07:36the Microsoft Word icon. No double clicking and just one click of the mouse to start Word. Okay, since we've
07:46just started Word, let's take a look at the program's appearance. In the upper right-hand corner of any
07:52program running under Windows 95, you'll see three buttons. Minimize, Maximize or Restore, and Close.
08:00The Minimize button on the left shows a line at the bottom of a box. The box represents your screen,
08:07and the line is your taskbar. So when you click on the Minimize button, the open window minimizes into
08:14the taskbar. Let's do that again. This time, notice the animation when you click on the Minimize button
08:21showing the window moving into the taskbar. Now when a program is minimized in Windows 95,
08:28its window is just shrunk down into a tiny rectangle in the taskbar to make room for other windows to
08:35run on your desktop. But it's still running. For example, if we were running a fax program and we
08:41minimized it into the taskbar, we'd still be able to receive faxes because the program is still running
08:47in the background. It's not closed. Now with a single click, you can bring the program back up in
08:54a window. The middle button shows a picture of two windows open at the same time. Now this means that
09:00if you click this button, it will reduce the window down to its previous size so you can see and
09:06access
09:06the desktop or other programs at the same time. Notice now that the picture on that button shows
09:11one big window. So to maximize your program so that it covers the entire screen, just click that button
09:17one more time. The button with the X in the upper right hand corner is the close button. This button
09:25lets you
09:25quickly close a window or exit a program with a single click. Now as you can see by this dialog
09:31box,
09:31you don't have to worry about accidentally clicking on the close button. If you haven't saved your work,
09:36Windows 95 will ask you if you want to do so, so you won't lose any work.
09:42Now it's important to note that when you minimize a program, it's still running and you can see it on
09:48the taskbar. But when you close a program, it's removed from your desktop and from the taskbar because
09:53it's no longer running on your system. And for those of you who are used to working with Windows 3
09:58.1,
09:59you can still close documents and programs by double clicking in the control menus in the upper
10:03left hand corner of the program. Now Windows 95 automatically changes the look of these two
10:09buttons as well to represent the document icon and the program icon. Now the documents function
10:17on the start menu is also new to Windows 95. Let's say you've been working on a memo or a
10:22spreadsheet
10:22and the next time you want to continue working on that document, wouldn't it be nice to go directly
10:27to it rather than having to remember what program you're using and where you stored the file?
10:33Now to reopen the document, just click on the start button, go up and select documents,
10:38and from the list, the file you'd like to work on is right there. Notice that the one I've selected
10:43even has a word for Windows icon next to it to make it easier to find. The documents item keeps
10:49track of
10:49your 15 most recently used documents. One thing that you might find confusing about the documents
10:55list is that sometimes a document that you've used will not be registered on the list. That's because
11:01older pre-Windows 95 programs don't know how to report this information to Windows 95. For example,
11:09if we open a document in PowerPoint 4.0, which is not a Windows 95 program, such as this file
11:16called
11:16default, it will not show up on the documents list. But if you open that same document by double
11:24clicking on it from the My Computer icon, it will show up in the list. Okay, we've now learned about
11:36programs and documents, the two start menu items you'll use most often and how they'll help you be
11:41more efficient. But in Windows 3.1, I had the programs that I use most often grouped in a window
11:47that was always open so I could just double click to start the program I needed. Is there a way
11:52to
11:52make the programs that I use most often easier to access from the start menu? Sure. It's easy to
11:58customize the Windows 95 start menu to work the way you prefer to work. Let's take a look. Now, Microsoft
12:05Excel
12:05is a program that I use all the time, so I like to add it to the start menu so
12:09it's easier for me to access.
12:12To customize the start menu, click on the start button. Now select Settings, select Taskbar because
12:20the start menu is on the taskbar, and this pops up with the Taskbar Properties dialog. We'll discuss
12:27this later in more detail. But for now, I want to choose the Start Menu Programs tab. Now, I want
12:33to
12:34customize my start menu by adding an item to it, so I'll click on Add. Now, I can either type
12:40in the full name
12:41and path to the program here, or we can click on Browse to search for the program that I'd
12:51like to place on the start menu. Let's browse for Excel. I'll click Browse, double click on Office,
12:58double click on the Excel directory, select the Excel icon, and then click on Open. Choose Next,
13:06and we'll tell it where on the start menu we want the icon to appear.
13:12Notice I could have placed it in any of the groups, or under the program menu.
13:17We'll choose Next, and type in the name as we'd like it to appear. The name can be anything we
13:22like.
13:23Let's type in Microsoft Excel. And this will put Excel at the very top of the start menu, which will
13:30make it really easy and fast for us to get to it. Now, let's click on the Start button, and
13:35we can see
13:35that Microsoft Excel is at the top of the start menu. To start Excel, we simply select it. That's a
13:42lot
13:42easier and faster than moving through all the menus on the Start button. And you can also add documents
13:48or folders to the start menu. It's not limited to just programs. That's pretty slick. But you know,
13:55too many icons and groups can make the start menu difficult to manage. Sometimes when I install a
14:01new program, it adds a bunch of icons that I never use, like help files to my group. Is there
14:06a way to
14:06remove them so I only see the icons that I care about? There sure is. You can remove any of
14:12the
14:12unnecessary icons by clicking on the Start menu, going to Settings, and choose Taskbar. Now go back up and
14:19click on the Start menu program tab. This is the same screen we saw earlier, but this time we're
14:24going to click Remove. We now see a list of all the groups and icons in the Start menu. Let's
14:30scroll
14:30through it to find the items we want to remove. Let's select the Microsoft Office group. See, there's
14:36all those help files we were talking about. If I don't want them on the Start menu, I just select
14:41each of
14:41them and choose Remove. It's important to note that we have not actually deleted these files off
14:51the hard disk. They're just taken off the Start menu. Let's take a minute here, guys, to explain why
14:57you're not deleting files permanently when you take them off the Start menu. Sure. You see, each program
15:03or file listed in the Start menu is only a shortcut or a pointer that, as the name implies, points
15:09to a
15:09file that's on your hard disk. It's kind of like a road sign that directs you to a city. Now
15:15you can
15:15remove the sign, but the city will still be there. In the same way, you can remove the pointer, but
15:22the
15:22file will still be on your hard disk. To sum up, the Start button lets us launch programs and open
15:27documents with just a click of the mouse. And we can customize the Start button menu to make it work
15:32in a way that's most comfortable and efficient for you. Now that was a lot of information, so if you
15:37need to
15:38review, you can follow the steps in your booklet or rewind the tape and watch us again. Now in a
15:43few
15:43moments, the software guys and I will take you on the next big step on your exploration of the Windows
15:4795
15:48desktop, the taskbar.
16:05You know, guys, one of the best things about Windows is that you can run more than one program at
16:10a time,
16:11but to be honest, with Windows 3.1, I rarely ran more than one program because it was so hard
16:17to switch
16:17from one to the next. You're not alone, Ann. Only a small fraction of Windows 3.1 users
16:22ran more than one application at a time. Well, that's why I think the taskbar is the best ease
16:27of use feature in Windows 95. Now the taskbar shows you which programs are running and it lets you
16:34switch programs with just one click of the mouse. Let's open Word from the Start menu. We'll go to
16:39Programs, Office, and Word.
16:46Notice a button appears on the taskbar showing Microsoft Word. Also notice, even though Word is
16:51full screen, the Start button and the taskbar are still visible, so I can always go back and open a
16:57new programmer document with one click of the mouse. Let's go back to the Start menu and we'll launch
17:02Microsoft Excel. Notice that when Excel opens, it also adds a new button to the taskbar. Now Word is
17:12still open and running and to get to it, I'll simply click once on the Word button on the taskbar.
17:18To
17:19switch back to Excel, I'll click on its button. It's just like changing channels on your TV set. Now,
17:26so how do I share information between these programs, like putting an Excel chart inside of a Word document?
17:32Let me show you. First, we need to go to Excel and select the chart. To do that,
17:37I just click on it, go up to the Edit menu, and choose Copy. Let's move over to Word. Remember,
17:43to do this, we just click on the taskbar, and now I'll click in the place where I want to
17:47paste the chart.
17:49Now choose Edit, Paste. That looks great, Keith. And you didn't even have to touch the keyboard. So,
17:58now what happens to the buttons on the taskbar if I open more programs? Well, you can open lots of
18:03programs at the same time under Windows 95. But as you do, the buttons on the taskbar get smaller and
18:09smaller. So if you want to see all the buttons on the taskbar more clearly, you can simply increase
18:14the size of the taskbar. To do this, place your mouse pointer at the edge of the taskbar until it
18:19turns into a two-headed arrow. Hold down the mouse button and drag the taskbar up to the size that
18:25you want.
18:27Now, if you want to get more vertical screen space, you can simply move the taskbar to the side of
18:32your
18:32screen by pointing and clicking on any open space inside the taskbar and then dragging it over to
18:38the side. To move it back to the bottom, click again on any open space on the taskbar. Now just
18:44drag it to the bottom of your screen. Now, I like to have as much screen space as possible when
18:52I'm
18:52working on a document. The taskbar takes up about a half an inch of space on the bottom of my
18:57screen.
18:57Is there any way to remove it? Let me show you a tip to hide the taskbar and only bring
19:03it up when
19:03you need it. Click on Start, Settings, and Taskbar. Now I want Taskbar to go away when I'm working in
19:12a
19:12program. So I'll select Auto Hide. Now, back in my program, the window's full screen and the taskbar is gone.
19:22But whenever I move the mouse to the original location where the taskbar was, which in this case
19:28is at the bottom of the screen, the taskbar reappears. Now you may have noticed some other
19:33settings in that taskbar dialog box that Tom just brought up. Now I'm the type of user who runs a
19:39lot of different programs and I like to have most of them listed on my Start Menu. So to make
19:44room for
19:44this list, I need to select the next item on the taskbar options dialog called Show Small Icons in
19:50Start Menu. Notice that the Start Menu shows smaller icons and doesn't say Windows 95 along the side.
19:57Since it's smaller, I can now add even more programs to the Start Menu, making them all easier to start.
20:03So let's review. The taskbar makes it easy to work with several programs at the same time and we can
20:10customize it in order to work the way we want to. Tom Keith and I will be right back to
20:15show you how to
20:15control your computer using the control panel.
20:33With Windows 3.1, I had to go to a number of different places to set up and customize my
20:38system.
20:39There was the control panel, the Windows setup, the network setup.
20:43Is this any easier in Windows 95?
20:46You bet, Ann. With Windows 95, all this has been merged into a single control panel
20:51that's much easier to use. Think of the control panel kind of as a toolbox where you can go to
20:56setup or customize your system. Let's take a quick tour. To get to the control panel, click the Start
21:01Menu, then click Settings, then select Control Panel, and a collection of icons will appear on your screen.
21:07That's a lot of icons, Keith.
21:09Don't worry. For now, in this Getting Started tape, we'll just take a look at the items you're
21:13most likely to want to use. These include adding new hardware with the Add New Hardware icon,
21:20installing or removing software with the Add Remove Programs icon, and configuring your mouse
21:25settings with the mouse icon.
21:27Great. So, let's take a look at how we can add new hardware to our computer.
21:32Now, Windows 95 makes it really easy with a technology called Plug and Play. Most new hardware
21:38devices are compatible with the Plug and Play technology, which means that Windows 95 will
21:43automatically recognize and install the right driver for your hardware device. You don't have to do anything.
21:51That's about as simple as it gets. But what about for devices that aren't Plug and Play compatible?
21:56Windows 95 makes that easy as well with a technology called Wizards that steps you through
22:02the process of installing hardware on your system. Now, the Windows 95 Wizards are like having your
22:08own expert helping you accomplish a task. Let's take a quick look at how a wizard can help us install
22:14a sound card. Now, a sound card is a piece of hardware. The first step is to install it securely
22:22into an open slot inside your PC. Next, double-click on the Add New Hardware icon in the control panel.
22:31The first screen tells us that the wizard will help us quickly install the new hardware on the computer.
22:36When we click the Next button, it asks us if we would like Windows 95 to try to detect the
22:42new hardware
22:42automatically or if we'd like to select it ourselves from a list. In this case, we know exactly what we're
22:48installing, so we'll choose to select it ourselves. Next, we see a hardware list and we can choose the
22:55type of device we want to install. CD-ROM, mouse, modem, or printer. Let's choose sound video and game
23:03controllers to install our new sound card. Next, the wizard asks us to choose the manufacturer and type of
23:09sound card. If our sound card isn't listed, you simply select have disk and insert the floppy disk
23:16that came with your new card. We have a Creative Lab Sound Blaster Pro, so we'll select Creative Labs on
23:22the left and Sound Blaster Pro on the right. Now, it asks us if we would like to install using
23:30the
23:30standard settings, and we can say yes, and it asks us for the appropriate disks.
23:38Well, that was easy, thanks to the wizard. Now, what about the same type of thing for software?
23:45I'd like to remove some programs since I'm running low on disk space. How do I get the whole program
23:50off my hard drive? Windows 95 thought of this, too. Through the Add, Remove Programs icon, it makes it
23:56really easy to uninstall or remove all of the components of a Windows program from your hard
24:02drive. But remember, it only works with the new 32-bit programs, so some of you might not use this
24:07feature for a while. As you can see in the list, whenever a 32-bit Windows program is installed,
24:13it's required to register itself with Windows, so when you need to uninstall it, you can just select
24:18it from this list and click Remove. There's another function in this dialog box that you might find useful
24:22right away, the Windows Setup tab. Windows 95 includes lots of components, and it's possible
24:29that you didn't set up all the parts when you first installed Windows. For example, now that we have a
24:35sound card, we'll want to install the multimedia components that came with Windows 95. So let's click
24:41on Multimedia, and then we'll click on Details to see all the components available and which ones are
24:47installed. To install any of these components, all you need to do is put a check mark next to the
24:52item
24:52by clicking in the box. Then click OK. Now, if you're running low on disk space, you can remove
24:58or uninstall some Windows components you might not need, like the Online User's Guide, which takes up a
25:04lot of disk space. To remove it, we go to Accessories and choose Details. Let's scroll for the Online User's
25:11Guide. To remove it, we click on the box to remove the check mark, then click OK. Great! Now we
25:17have a new
25:18sound card, and we've opened up some more hard disk space. What else can we do to customize our system?
25:24Well, with the mouse icon, you can set up different functions for your mouse under the Pointers tab.
25:28Here's something everyone will enjoy, a new animated hourglass that flips over when the sand has all
25:34passed to the bottom. Now to set this up, click on the Pointers tab, select Busy, and then click on
25:42the
25:42Browse button down here. This will give you a list of pointers you can associate with your mouse under
25:47those file types. So choose Animated Cursors, then choose Hourglass. Now, instead of getting a dull static
25:55hourglass when your computer is busy, you can watch the new hourglass fill up with sand and flip over
26:00when it's done. Now another item in the mouse dialog that those of you who have portable PCs may find
26:06valuable is called Pointer Trails. On some laptops, you know how it's hard to see the mouse sometimes when you
26:12move it?
26:12Well, this will fix it. Under the Motion tab, select the Show Pointer Trails button, and watch how the
26:19mouse pointer now has trails following it as you move it around. So you'll be able to see the mouse
26:24pointer all the time. Most new PCs come with multimedia capabilities built in, and Windows 95 can let you
26:31really take advantage of them. Did you know that if you have a sound card and a CD-ROM drive,
26:37you can play
26:38music CDs on your computer, and your PC can play music CDs at the same time that you're working on
26:45something else? Now that's what I call multitasking. You can set the options for your sound card and
26:51CD-ROM drive in the multimedia icon in the control panel. Double click on the multimedia icon, choose
26:58the CD music tab, and tell it which drive is a CD-ROM drive. Now select the audio tab, and
27:05set the volume
27:06at the level you want. Once you've set it up, when you want to play a music CD, just go
27:13to Start,
27:15Program, Accessories, Multimedia, and select Media Player. Select Device, and choose CD Audio.
27:26Now, click the play button. And don't forget, if you play CD music all the time, you can move media
27:33player to your start menu. Now playing music is fun, but most of us have to deal with something a
27:39little more mundane, like setting up a printer. Maybe for you software guys it was easy, but it
27:44seemed like with Windows 3.1, I struggled with my printer all the time. In control panel, you'll find
27:51the printers icon. This is the same folder that appears when you select Settings, and then
27:56Printers from the Start menu. Let's take a look at the printer setup wizard. Click on the Add Printer
28:03icon to bring up the wizard setup screen. Our printer is local. In other words, it's connected
28:09directly to the back of our PC. Next, we see a list of printer manufacturers on the left, and their
28:15corresponding models on the right. We have an HP LaserJet 3 printer, so I'll select HP on the left,
28:23and we'll scroll and click LaserJet 3 on the right. Next, we have to choose the port that the printer
28:32is
28:32connected to. Typically, this is LPT1. Next, it asks us to name the printer. The default name is okay with
28:41me,
28:42and we'll print a test page, just to make sure it's all set. And that's all there is to it.
28:50Now,
28:50we're ready to print from any program inside of Windows. Now, there are plenty of other things
28:55that you can do in the control panel, like finding all kinds of technical information, such as how
28:59much memory or what kind of processor you have. We'll go into much more detail on these in the
29:04advanced tape, so don't worry about those now. Just remember that the control panel is sort of your
29:09one-stop shopping for all the settings you need to customize your computer. Next, after this short,
29:15color-coded break, we'll take you on a search for the lost files.
29:34Have you ever saved a file, then a few days or weeks or even months later, needed to call it
29:40up again, and had no clue
29:42where you put it? Uh-huh, been there, done that. Well, Windows 95 has a great new tool that I
29:49know I'll be
29:49using all the time called Find. This is a great tool. It's on the Start menu, and it gives me
29:56three ways to
29:57find what I want. You'll see I can search for my files or folders by name, the date I last
30:03saved it,
30:03or by the contents when I can't remember the name or the date. In addition, I can search not only
30:09my own
30:09hard drive, but for other computers on my local or wide area network, and even for information on the
30:16Microsoft network. Now, about six or eight months ago, I was thinking about buying a car, and a friend
30:22of mine gave me a file that had information about cars in it. I can't really remember where I put
30:27it,
30:27but that's not a problem. If I could remember the name of the file or where I put it, it'd
30:32be pretty
30:32easy to find. I would just enter the name or location here and start the search. But the only thing
30:38I
30:39remember is that it was about cars and that I last saved it about eight months ago. So let's go
30:44to the
30:44date modified and look for files saved during the past eight months. I'll click on the during the
30:49previous button and type in eight for months. Under the advanced tab, we'll enter that the file contains
30:55the word cars in it. The word cars doesn't have to be in the name. It just has to be
31:00in the body of text
31:01in that file. Now, when we click OK, Find starts searching through all my files on my hard drive.
31:08Since Find in Windows 95 is a 32-bit program, I can work on something else while Find is searching
31:14behind the scenes. But Find works pretty quickly, as you can see. It found three files with the text
31:20cars in it that I'd save sometime during the last eight months. Since I'm not sure which file is the
31:26one
31:26that I want, I'll click on that magical right mouse button. Time out. Did you say right mouse button?
31:33I thought that was just there for left-handed people. Actually, the right mouse button is one
31:38of the key new functions of Windows 95. Now, the right mouse button brings up shortcut menus of the
31:44most likely options that you'll want to choose for the specific item that you're clicking on. You'll notice
31:50that you can right click on just about anything. Documents, programs, icons, and it brings up a menu
31:56with the common things that you'll most likely want to do with that item. Go ahead, give it a try.
32:02Right mouse click on a few things and see what it'll do for you. Okay, let's try it with the
32:07files I have
32:08here in the Find dialog box. Now, I'll right mouse click on this file and select Quick View from the
32:13shortcut menu. Quick View lets me quickly see what's in the file without starting the whole program up that
32:19created it. Hey, lucky guess, this is a file I need. And to start Word for Windows with this file
32:25loaded,
32:25I just click on the Word icon here in the Quick View window.
32:32So when you can't remember where you put a file, start your search with the Find function on the
32:36Start menu and Windows will do the work for you. In our next module, we'll show you how to get
32:41out of
32:42just about any bind by using online help.
32:59Since the software guys aren't always going to be handy, it's a good thing that Microsoft has improved the
33:05online help in Windows 95. Online help covers lots of topics and it's written in a concise
33:11step-by-step format telling you how to do whatever it is that you need to do. To start help,
33:18click on the
33:19Start button and choose Help. The content screen shows you a number of books that you can open by double
33:26clicking on them. Now, let's say you need help setting up a new printer. You can find this topic by
33:33looking in
33:33the how-to book, then looking in the setup hardware book, and finally selecting setting up a printer.
33:41But what if you can't find a selection to answer your question? Another way to search is in the
33:47index screen. Here, you can just type in a word like printers. This brings up a list of all the
33:53topics relating to printers and we see one here called setting up a printer. The instructions once
33:58again tell us to click the display button and up comes the step-by-step instruction window. Now,
34:04notice how the help window stays visible so you can continue reading it while you're carrying out
34:08its instructions. Notice the button with the colored arrow in the help window. It's called the jump button.
34:15The instructions tell us to click on it to start installing a printer. So, let's do that. And it
34:20automatically brings up the printer setup wizard that will also take you through the task of setting up
34:24your printer step-by-step. This type of integration with the help system extends throughout the windows
34:3195 product so you don't even have to know where to find the functions it calls out. Help will take
34:36you
34:36there automatically. Now, another great feature of help that will make it easier for you to get the
34:42information you need is called the what's this button. You'll notice this button in many dialog boxes such
34:48as the display dialog box. Now, look for the button with a question mark in the upper right hand corner
34:53of
34:54this box. Click on the what's this button then click on any of the objects in this box and Windows
35:0095 help
35:01will explain to you what this object is. For example, when I click on the monitor screen help tells us
35:07how to preview a wallpaper. So, now we can go to the wallpaper list and choose the one we want
35:12to see
35:12and how it will look on the screen. Online help is always available either through the start menu or
35:20through a what's this button in a dialog box. Now that we've explored the start menu, it's time to revisit
35:26the desktop to show you ways to work even more productively.
35:45Let's go back to the Windows 95 desktop and explore the different icons there. We briefly introduced
35:50them before. Now we're going to find out more about what's behind them and what they can do for you.
35:56Okay, we'll start back at the top of the screen where we have the My Computer icon. My Computer makes
36:03it easy to search through and organize your files. Let's double click on My Computer to open it up.
36:09We now see pictures representing the floppy drive A and another picture representing the C or hard drive.
36:16If you have a CD-ROM drive or you're connected to another computer through your network,
36:20they'll appear here as well. We also see the control panel in printers folders, the same folders we
36:26found earlier in the start menu settings command. And this is just another way to access them.
36:32For this section, we're going to focus on the local hard drive icon where you can view all your files
36:37and organize them. Now, I'm not exactly sure I know what you mean by organize your files. It's just like
36:44regular paper you'd store in a file cabinet. You wouldn't just stuff all your papers into a box because you
36:49wouldn't be able to find the information when you needed it. Now, when you organize a file cabinet,
36:54you usually label the drawers, put some dividers inside each drawer, then file your papers in manila
36:59folders inside the dividers. You should use the same approach when you're organizing directories,
37:05subdirectories, and files on your hard drive. My Computer lets you organize your files in the same
37:11manner by directories, which are like the drawers, by subdirectories, which are like dividers and folders,
37:17and finally, your files. Now, once you've set this up, you can move files from one directory to
37:23another in order to keep them organized in just the way you want them. Right now, I want to find
37:27my file on cars and move it to a folder that contains my favorite things. So next time, I'll
37:32remember where I put it. From the search we did earlier, I remember that the file was in the Word
37:37directory. To find it, I double click on my C drive. Notice that this opens up another window with the
37:43contents of my C drive in it. Also notice that a button will appear on the taskbar for each new
37:48window I open. Let's double click on the Win Word directory. And here's my file.
37:57That does work just like a file cabinet. It does. Now let's move my car file to a folder called
38:04Favorite Things. Actually, there's no such folder on my hard drive. No problem. Let's create one.
38:10To do this, I'll just click on the taskbar to go back to my C directory. From the file menu,
38:15I'll select New and then Folder. I'll type in Favorite Things.
38:25Now, I'll go back to my Win Word folder, select the car file, go up to the Edit menu and
38:31choose Cut.
38:32I'll switch back to my C drive via the taskbar and double click on my new Favorite Things folder. Then,
38:38choose Paste from the Edit menu. We're done. Here's a tip for moving the file by drag and drop.
38:46Just position the window where the file currently resides so that you can also see the window where
38:51you want the file to go. Now, just click on the file that you want to move and hold down
38:57the mouse
38:57while you drag it to the destination window and then release the mouse. So far, we've been looking at
39:03my computer while in the large icon view, which is similar to the way a Macintosh looks to those of
39:08you who are Mac enthusiasts. But, you can customize my computer to work the way you feel most comfortable.
39:15Now, using the View menu, we can make the icons smaller if we need to fit more of them on
39:20the screen.
39:21To do this, we go to the View menu and choose Small Icons. Now, the files are organized going
39:28across the screen. Or, we can choose the List view to get the files and folders arranged in a list
39:35from
39:35the top to the bottom. Now, we can even add details which tell the size and type of each file,
39:41as well as when you last modified the file. In this view, we can sort any of the columns to
39:47make
39:47it easy to find a file in a long list. Can you give us an example? Sure. To find the
39:52newest documents,
39:53see this bar at the top title modified? It's also a button. If you click on it,
39:59the newer files rise to the top of the column. Click on the Name button, and the files are sorted
40:05alphabetically. Here's another tip from the software guys. If you hold down the Control key when you're
40:11clicking on the title bar, it'll sort in reverse order. Now that we know how to find files, the next
40:19thing you'll need to know is how to copy, move, and delete files. To move or copy a file, right
40:26-click
40:27on the file, and notice the menu items Cut and Copy. If you want to move the file without making
40:33a new
40:34copy, in other words, so there's only one copy of it on your PC when you're done, then choose Cut.
40:39If you
40:40want to copy the file and then leave the original in place, say as a backup, then choose Copy. You
40:46can
40:46always delete the extra file later. Here's another way to cut, copy, and paste. My computer has a toolbar
40:53at the top of several buttons. If you don't see the toolbar, just click on the View menu and choose
40:57toolbar. Now let's drag out the window so you can see all the buttons. You can click on the scissors
41:03icon to cut, the icon with two pages to copy, and on the picture of the clipboard to paste. Now
41:10that we
41:10have a copy of the file, how do we place it where we want it to go? To place the
41:14copy somewhere else in
41:15your system, move the mouse to the toolbar and click the down arrow to show a list of all the
41:20drives on
41:20your system. Now you can scroll up and down this list to choose the drive where you want to place
41:26the file. So let's choose our three and a half inch floppy by clicking on it. Now don't forget to
41:34have a
41:35disk in your floppy drive. And now we'll choose Edit Paste. But there is an easier way to copy a
41:45file
41:45to a floppy disk. If you right mouse click on the file, notice that the menu that pops up includes
41:50a
41:51Send To option. If we select Send To, you'll notice my three and a half inch floppy drive is located
41:56there.
41:57If I select it, it goes right to the floppy drive.
42:02Now let me review guys. Moving or copying a file is a four step process, right?
42:07Step one, click on the file you want to move. Step two, select cut or copy from the toolbar or
42:14edit menu.
42:15Step three, navigate through my computer and click on the place where you want the file to go.
42:20And step four, select paste from the toolbar or edit menu. But what if you want to move or copy
42:26several files at the same time? If you want to select a list of files, just click on the file
42:32at the top
42:32of the list, hold down the shift key, and then click on the file at the bottom of the list.
42:38And all your
42:39files are selected. Or you can select files anywhere in your list by holding down the control key and
42:46clicking on the items that you want. If you want to delete files, all you have to do is select
42:51all
42:52the files that you want to delete, press the delete key, and then move to the recycle bin.
43:02Here's another tip. You can easily move or copy files between folders by dragging and dropping them
43:07rather than using a menu. Now drag and drop simply means clicking on a file and continuing to hold down
43:14the mouse button while you move or drag the file from one folder or drive to another folder or drive,
43:21then release the mouse button to drop the file into the second folder. Let's copy my car file from the
43:27directory to the floppy disk. Now I've already arranged my window so I can see both the file in
43:32its current location and its destination, the floppy drive A. I click on the file car which is on my
43:39hard
43:39drive, and again continuing to hold down the mouse button, I drag it across to its destination. In this
43:45case, the A or floppy drive. You can drag and drop a file to the desktop too. Why would you
43:51want to do
43:52that? Because when a file is on the desktop, all you have to do to launch it is double click
43:57on it. But
43:58beware, because when you drag and drop a file to the desktop, the default action is to move the actual
44:04file to the desktop. As you can see, when I move this file to my desktop, the file disappears from
44:11the
44:12directory. Now, if I were to delete the file icon from my desktop, I would be deleting the actual file
44:19itself. However, if you drag and drop while holding down the right mouse button, you can choose to move or
44:28copy the file to the desktop. Or you can create a shortcut like this. So what's a shortcut, Tom?
44:36Well, a shortcut is like a pointer that points to the original file. Now, when you double click on the
44:42shortcut item, it launches the original file or program. Now, shortcuts are generally your best
44:48option for putting your most often used files or programs on your desktop because when you want to
44:54clear some of the clutter from your desktop, you can just select the shortcut items that you don't
44:59want anymore and hit the delete key. Since the shortcut is just a pointer, you don't have to worry
45:04about deleting the actual file. Well, whether you're using the menus and toolbar in my computer or drag and
45:10drop, Windows 95 lets you get organized. But our next topic is just as big an improvement, making Windows 95
45:17easier to use. You can now create long descriptive file names with up to 255 characters. No longer are
45:25you limited to eight-letter file names like finplen95.doc that you might forget in a week. Keith, can you
45:32tell
45:32us more about these long descriptive file names? Long file names are great. Now, you need to be careful.
45:38Okay, if you've created a file in a new 32-bit Windows 95 program, you can name it anything, up
45:44to 255
45:45characters when you save it. But when you want to rename an existing file that was created in a
45:51pre-Windows 95 program, there are two ways to go about it. Using my computer, let's find the file.
45:57We double click on our C drive and then double click on our favorite things folder. We'll select the file
46:02we want to rename and then select rename from the file menu. Or, let's take that old finplen95 file and
46:10name
46:10it's something that makes sense. We'll right mouse click on it, select rename from the shortcut menu.
46:16Now we can type in 1995, financial, plan. And we're set. Now, if you use a new Windows 95 program,
46:27this new name will appear inside of the program as well. However, be careful, older Windows programs
46:33won't handle the long file names. But Windows 95 takes care of that for you. They automatically are
46:39shortened to eight letters when you open the file in an old pre-Windows 95 program.
46:45To avoid confusion, you might want to find out what the eight letter name for a long file name would
46:50be
46:51after Windows 95 shortens it. To do this, right click on the long file name and choose properties.
46:57Now you can see the long file name and the corresponding MS-DOS eight letter name.
47:03So now you'll know what to look for if you need to bring this file up when you're working with
47:07an older
47:08program. Well, so what happens if you give long file names to more than one document that all begin
47:14with the same first eight characters? Well, for example, suppose you want to put on a big graduation
47:19ceremony after you've mastered Windows 95 basics. And you create three documents with long names like
47:25graduation invitation, graduation announcement, and graduation gift thank you letter.
47:31Well, Windows 95 will give all three documents the same first six characters,
47:35followed by a tilde, and then a number. So those three documents will be named graduate-1.doc,
47:43tilde-2.doc, and tilde-3.doc respectively. Thanks, Keith. Remember, to take full advantage of long file names,
47:52you need to have a Windows 95 program. So that's one reason why you may want to upgrade some of
47:58your
47:58programs. Well, we've learned about organizing, moving, copying, cutting, and pasting files from the
48:05Windows 95 desktop. Next, we'll talk about deleting and retrieving files.
48:25Well, we have only one more object on the desktop to discuss in greater detail, and that's
48:31the recycle bin. Have you ever deleted a file by accident or even on purpose, but later you really,
48:37really, really wished you could get that file back. The recycle bin protects you from losing
48:42information. When you delete a file in Windows 95, it isn't really erased from your hard disk. It's just
48:49moved to a different directory that Windows creates in your hard drive called the recycle bin. Now, if you
48:54double click on the recycle bin on your desktop, you'll see all the files that you have deleted to date.
49:00To get a file back, all you need to do is select the file, choose restore from the file menu,
49:06and it
49:08will place the file back in the folder it was deleted from. Another way to restore a deleted file from
49:13the
49:14recycle bin is simply to right click on it and select restore from the shortcut menu. Let's say you don't
49:20want the file restored to its original folder. You'd rather have it placed somewhere else. You can select
49:25the file, select cut, and paste it where you want it to go. Or, I bet you've guessed by now,
49:35simply drag
49:36and drop the file to the folder where you'd like it to be restored. Now, when you install Windows 95,
49:42the recycle bin, by default, takes up 10% of your hard drive. When the recycle bin gets full,
49:48the oldest files get deleted first, permanently. So, for most of us, 10% of our hard disk space is
49:54more
49:55than enough to allocate to the recycle bin. So, if you're running out of hard disk space, you can
50:00regain a few megabytes by reducing the size of the recycle bin. To reduce the recycle bin size, right
50:06mouse click on the recycle bin icon, choose properties from the shortcut menu. Here, you can set the size of
50:13the recycle bin or choose not to use the recycle bin at all. Now, of course, if you decide to
50:18disable
50:19the recycle bin, any files you delete will be physically and permanently deleted from your hard
50:24drive at the time you delete them. Here's one more tip for the recycle bin. To delete a file or
50:30folder
50:30quickly and easily from the desktop, simply drag and drop it into the recycle bin. All right. I hope all
50:37of you will do the right thing and recycle all your old files using the recycle bin. Keep the environment
50:43clean. And in a few moments, we'll be back to show you how to customize your desktop.
51:03I'm sure many of you spend lots of time in front of your PC, maybe even too much time. But
51:09if you're
51:09going to do it, you might as well enjoy it. How about adding a little splash to your screen with
51:15wallpaper and colors to give your PC your own distinctive personal feeling. Now, this is
51:20something that you're really going to want to do, and it's very easy. Just go to the display dialog box
51:25from your desktop. You can click on the start button, select settings from the menu, then control panel,
51:33and double click on the display. Or, since we're teaching the easiest way to use Windows 95,
51:40simply right mouse click on an empty space on the desktop, and choose properties from the shortcut
51:45menu. The first tab is the background tab. This allows you to add patterns or wallpaper to the
51:50background of your desktop. There are a number of patterns included with Windows 95, and by selecting
51:56them, we can see how they'll appear on your screen. I think I'll go with the setup wallpaper.
52:02Now, another cool thing you may want to do is set up a screensaver that will display still or moving
52:08graphics on your monitor after your computer has been idle for a set period of time. Screensavers are
52:14fun, but they can also serve as reminders that time is passing, and they can hide on-screen information
52:19from others when you're away from your desk. To set up a screensaver, click on the screensaver tab in the
52:24display properties dialog. Select the type of screensaver you want from the list. Notice as
52:29you select the screensaver, it shows what it will look like in the window. Now, let's choose scrolling
52:34marquee, because here we can create our own message that will scroll across the screen. Click on settings,
52:40and let's type in a good positive message. How about, I am becoming a Windows 95 expert.
52:48Let's format the text. 72 point red should do the trick. While I'm here, I'll set up a password so
52:54nobody can access my system if I step away. I just put a check next to the password protect box,
53:00then click on change. I'll type in my password. Finally, I need to set the idle or wait time before
53:07the screensaver appears. I'll set it for 10 minutes so that if I'm away from my desk for that long,
53:12the scrolling marquee will appear. And to get back into my system, I have to enter my password.
53:18As you've seen, customizing your desktop is more than just making it look the way you want.
53:23It can actually boost your productivity and protect your sensitive information while working on it.
53:28Well, it's time for another short break before we talk about the last thing you'll want to do with
53:34your computer. We're almost done. And when you're done working with your computer for the day,
53:55what's the last thing you need to do? The last thing you'll need to do is to shut off your
53:59computer.
54:00So when you're through using Windows and you're ready to turn off your computer, you should always
54:04use the shutdown feature from the start menu to exit Windows. There's two reasons why this is very
54:10important. First, if you've forgotten to save your work, Windows will remind you to do so so you won't
54:16lose any of your work. And second, Windows opens a number of temporary files that it needs to close
54:22before you exit. If you just turn off your PC, then all these temporary files will be left on your
54:28hard
54:28disk and they'll take up valuable disk space. So to close out of Windows, click on the start menu
54:35and choose shut down. Windows will give you four choices at this point, but for now, just stick with
54:41the one at the top that asks, are you sure you want to shut down your computer? You probably won't
54:45use the
54:46other three choices very often, but we'll tell you more about them in the Windows 95 advanced tape.
54:51The shutdown process takes a few seconds, so Windows will post a message on your screen asking you to wait
54:57while it's making sure it's okay to turn off your PC. Finally, you'll get the message,
55:03it's now safe to turn off your computer. Phew, we're done. Well, almost. We should take a minute
55:10or two to review what we've covered in Learn Windows 95 Getting Started. We've learned there are a lot of
55:16great reasons to use Windows 95. It lets you work the way you want to work, do more things better
55:23with
55:23your PC than ever before, be more productive, and have more fun. We've also learned all about the Windows 95
55:30user interface, how to start programs and open documents through the start menu, and how to
55:36customize the list of programs and documents that appear in the start menu. How to switch quickly from
55:41one program to another using the task bar, making your computer work the way you want it to with a
55:46control panel, how to find and organize your files, how to use the Windows online help system, how to work
55:52with your files on the desktop, and finally, how to safely shut down your system when you're done using
55:57Windows 95. Plus, some of our favorite tips for getting the most out of Windows 95, like right mouse clicking.
56:04Wow, that's a lot of amazing stuff we've learned today.
56:07And after this, you'll find you are definitely on your way to mastering the basics of Windows 95.
56:14Just refer to the handy reference guide we've included with this tape to refresh yourself on
56:18most of the basic functions you need to know to start getting the most out of Windows. Now,
56:23when you're ready to learn more advanced topics, you can watch our Learn Windows 95 Advanced Features
56:29videotape, which goes into more advanced topics, such as...
56:34Sending and receiving faxes, accessing the internet and the Microsoft network, running and customizing MS-DOS
56:40cross-based programs, optimizing your system, connecting to a network, and a lot more.
56:46And in our Learn Windows 95 tips, tricks, and shortcuts, the software guys covered topics such as...
56:54Customize your system to work the way you want it to, optimize your PC's performance,
56:59work more efficiently, troubleshoot and fix common problems, and do just about everything faster and easier.
57:05You'll find Learn Windows 95 Advanced Features and Learn Windows 95's tips, tricks, and shortcuts at
57:13local retail outlets. Or you can order your tapes by calling 1-800-242-4842. Until then,
57:21it's been great showing you around the new Windows 95 desktop and learning all that cool stuff from the
57:27software guys at Winstruck. See you next time!
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