00:00In this screen, I'm going to be showing how the procurement module works.
00:03So the first thing we need to make sure, I want to check the inventory and make sure
00:09the inventory, whatever we call the inventory, I'm going to be opening the inventory module
00:12and the procurement module, I'm going to open it down.
00:17Okay.
00:18So first of all, the first thing to do is, I'm going to be doing two things.
00:24First of all, I'm going to be requesting an item that we already have within the inventory.
00:30Which is Traptos.
00:32I'm going to be raising a purchase request to order for more Traptos.
00:38And if you pay attention, you will notice that the Traptos, it has a selling price.
00:46Sorry, I'm coming.
00:48Yeah, it has a selling price but no cost price.
00:51So let's go down to our procurement.
00:53So let's go down to purchase order, new purchase order.
00:59So let's go to purchase order date, which is today, delivering date on or before, on the
01:066th of Saturday, it should have been delivered.
01:11Also, we have a call with vendor.
01:15So you need to add vendor, but if there's no vendor, you can just create a new vendor.
01:20If it's a company, you can add a name.
01:23Let's call it, let's call it Traptos, vendor, vendor, let's do this, Ctrl X, email address, cv.gmail.com.
01:51So you can add a company name, if needed, phone number, then specialty, you can include the specialty.
02:07Sales of Traptos, so then we save the vendor.
02:17So now we have the vendor tractor among the vendors.
02:20So you can select any of the vendors, but let's go with this one that we just created now.
02:26So let's create a purchase order.
02:29So add an item.
02:31So you can select the item from tractor.
02:35So we have the price.
02:38Let's add the quantity.
02:40Let's say, okay, 20 tractors for the price of 200,000.
02:46You can include the price, so once this has been done, the exclusive price done, everything
02:53filled, new tractors for the company.
03:07So once we are done with that, the next thing we do is to save it, though by default it
03:13saves
03:13automatically, which is what is happening here, no need to create a game.
03:17So it saves automatically, but you can also, because that is because the auto-save is on.
03:23So you can just click on save, once you click on that, you can just go down to the purchase
03:28order, then you will see that's for tractor vendor, this is what we just raised now, for
03:3420.
03:34See?
03:35So we need to approve it.
03:38We need to approve it.
03:39Whoever is to approve it.
03:40But for this, we have the Waymaker technology, which is this account I'm using, to approve
03:45it.
03:46Then we come down, approve.
03:50So what we are trying to do is make a purchase for items that are supposed to be in our
03:56inventory.
03:56Remember, we have tractors within our inventory, we are adding more to it, we are adding 20
04:03to it, increasing it.
04:05So now it has been approved.
04:06The next thing is to convert it to bill.
04:10So we convert it to bill, why?
04:13So that it can go to the accountant for payment.
04:17But we don't really need to, we don't really need the accountant to pay first.
04:23So we probably want to receive the item before the accountant makes the payment.
04:29What we just need to do is come down to procurement again, come down to receive goods, new received
04:39goods.
04:40Then the next thing is to select the purchase order that we raise, this is it, for vendors.
04:48So once we select it, you can see, it shows everything, delivered 20, everything that
04:54we are supposed to expect.
04:55Let's fill in the receive date, which is on the second.
05:00So how many was accepted?
05:02This is the amount that was supposed to be delivered, 20.
05:04So we can say, okay, we have 10 accepted.
05:08So once we have it, we are short by 10.
05:10If we increase it by 15, we will be short by 5.
05:14You understand?
05:15So if we add it by 30, whatever we call SS, then the SS will come down here, which is
05:2410.
05:25You understand?
05:26Then you can delete this.
05:27But since we ordered for 20, you can just make this 20.
05:34So once it has been added, you just type received tractors.
05:47So once we are done with that, the next thing is for you to save.
05:55So once it has been saved, you go down to your in stock.
05:58That is within your inventory.
06:00But this is the inventory.
06:01We already have it open here.
06:03Remember the inventory module.
06:05We have it open here.
06:06So currently showing 9.
06:07So let's refresh.
06:16Oh, sorry.
06:17That's because we've not approved it.
06:19It's still in pending.
06:21Yes.
06:21That's because it's still in pending.
06:23So we need to approve it because we set an approver.
06:25So let's approve the goods that we received, which is 20, which is this.
06:32So we have to approve it.
06:37Now that it has been approved that we actually received such item, you can come down to the
06:42in stock and refresh.
06:43So it will increase by 20, making it 29.
06:49Exactly.
06:50So that's how you receive, that's how you make a purchase order.
06:53Then also receive the items from such purchase order.
06:57Then once it's done, you can inform the accountant to make the payments for such bill.
07:03Then the accountant just needs to come down to accounting, bill, bill lists.
07:16And while we're the tractor vendor, then they can make the payments.
07:20So thank you all for joining.
