Learn Microsoft Windows 98 - Advanced Internet and E-mail (1998) [VHS] - video Dailymotion

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Transcript

00:00:00Welcome to WinStrux Learn Windows 98 Advanced Internet and Email, the easiest way to learn

00:00:27how to take advantage of the online world. Hi, I'm Julie Liden, and today we're going to show you how to use the Internet tools that are included with Windows 98, namely the Internet Explorer web browser, Outlook Express for email, NetMeeting, which lets you have conferences across the Internet, and Media Player, which lets you play video on your PC. Our training experts are Tom Jaffe and Raina Chudnovsky. Tom is the president of WinStrux. Previously, he spent six years as a

00:00:57product manager at Microsoft, traveling all over the world lecturing and training Microsoft's Salesforce and over 50,000 Microsoft customers. Raina is the president of Next Step Technologies. She has a master's degree in educational technology from Harvard University, and she regularly trains key employees at some of the largest U.S. corporations. So welcome, Raina and Tom. What do you have to tell us about the Internet?

00:01:21We have some great things in store for you, and we'll start by showing you some of the advanced features of Internet Explorer that will turn you into an Internet power user. And we're going to show you how to do some really amazing things, like doing a video conference over the web.

00:01:36We're also going to show you how to be a power email user with some of the advanced features of Outlook Express. But if you're not familiar with the basics of Internet Explorer and Outlook Express, I'd recommend you start with our Learn Windows 98 Getting Started video.

00:01:51Okay, are you ready? Let's get ready to hang 10 and start power surfing with Internet Explorer 4.0.

00:02:08Tom and Raina are going to show us how to use the advanced features of Internet Explorer, also known as IE, so you can do things like surf the web while you sleep. Raina, Tom, you have the stage.

00:02:19Great. Thanks, Julie. Let's start by pulling up a cool website. So, Julie, where do you want to go today?

00:02:27Very funny, Tom. Actually, I do have a site in mind. How about gamesville.com?

00:02:33Okay. So I'll type in the address, and as the site is coming up, notice that the status bar on the bottom is showing us that it's opening the page.

00:02:42If the web page has a lot of graphics, the status bar will tell you how many items are still being downloaded to the computer.

00:02:49When it finishes downloading the page, it says done.

00:02:53So now that we're on the site, I can click on some of the links to check out the games that they're offering.

00:02:59After all those clicks, I'm not sure where you've taken us. So how do we get back to the homepage?

00:03:04Most websites have a link to their homepage, which is usually at the top or bottom of all the other pages on the site.

00:03:12Or if you click the down arrow next to the back button, you can find all the pages that you've looked at recently and go directly to the page you want.

00:03:20That's a quick way to get to the page you want, and it seemed like the page came up more quickly than the first time you loaded it.

00:03:27It did come up faster because once you've visited a page, IE stores that page on your hard drive so it can pull it back up much more quickly than downloading it again from the Internet.

00:03:38Well, what if the page has changed since the last time we looked at it?

00:03:42If you want to make sure that you have the latest copy of a web page, you can press the refresh button.

00:03:47For example, the Microsoft Investor website updates stock information about every 20 minutes.

00:03:54So if I want to get the latest tick on the stock market, I can press the refresh button, and you can see that the page reloads with any new information.

00:04:03Another button that's useful for navigating the web is the stop button.

00:04:08Sometimes when you try to download a web page, it seems like the browser gets stuck.

00:04:12This can happen if the computer that you're trying to connect to isn't working properly, or maybe the Internet is running slowly.

00:04:19Why would the Internet run slowly?

00:04:21It's kind of like the highway during rush hour.

00:04:23Sometimes there are so many people trying to use the Internet at the same time that it literally fills the capacity of the wires.

00:04:29Or sometimes, if you're trying to connect to a popular web page, there might also be a lot of other people trying to connect to that same site at the same time.

00:04:38So essentially, you have to wait in line.

00:04:40If this happens, and your page seems to be taking forever to download, you can press the stop button and try again later.

00:04:48Next, let's take a look at the home button.

00:04:50You probably know that clicking on Home takes you to the page that you see when you first start Internet Explorer.

00:04:56I have Microsoft Startpage as my home page, but if you'd rather start with a different web page, you can customize IE to bring up any page you want.

00:05:04For example, let me show you how to make Yahoo your home page.

00:05:08First, load Yahoo into IE, which is www.yahoo.com.

00:05:14Now, click on the View menu and choose Internet Options to open the Internet Open Dialog box.

00:05:22The dialog is already open to the General tab, and at the top, there's a section called Home Page.

00:05:28You see here that home.microsoft.com is my current home page, but since Yahoo is loaded into IE right now, we can click Use Current to make Yahoo the home page.

00:05:40Or, if you want IE to load really fast every time you start it up, you can choose not to have any home page by clicking the Use Blank button.

00:05:50But let's choose Use Current to set Yahoo as the home page, and I'll click OK.

00:05:57Now, if I click to a different page and then click on the Home button, it takes us back to Yahoo.

00:06:04It's good to know how to reset your home page, because some programs can switch your home page without even asking you.

00:06:10So if you find a new home page that you don't like, you can always switch back to the one you want.

00:06:15Moving down the button bar, the button that I use most is Search.

00:06:19But sometimes I get so many responses from my searches that it's hard to find what I really need.

00:06:25Well, we could show you a few tricks that will help you find what you need more quickly.

00:06:29First, I'll click the Search button, and it connects us to the Yahoo search service in the left pane.

00:06:34I could choose another service by clicking on Choose a Search Engine at the top of the search page, but let's stick with Yahoo for now.

00:06:44Julie, is there anything that you've been trying to find on the web?

00:06:47Well, can you use the web to find things for kids to do?

00:06:49Yeah, there are lots of websites for kids, including a great Disney site that's in the channel bar.

00:06:54But let's see what else we can find by using some of the power searching techniques.

00:06:59On most search engines, you can refine searches by using quotations around phrases,

00:07:04or by including words like and or not with your search.

00:07:08But the most important search technique is to use words that are specific.

00:07:13Let's say your kids are into tennis, and you want to find out if there are any tennis tournaments in the Boston area so that they can play in them.

00:07:20Now, if I type in Tennis and click the Search button, it comes back with about a million sites that relate to tennis.

00:07:28If I search for tennis tournaments, it will look for the sites that have the words tennis and tournaments somewhere in the site.

00:07:40So now we have about 20,000 sites to look through.

00:07:43Now, I can refine the search even further by typing quotations around tennis tournaments.

00:07:49And this will return a couple thousand sites that have the exact phrase that's in the quotes.

00:07:55But to get it to a manageable number, I'll type and Boston, which means that the site also has to have the word Boston in it.

00:08:05And I'll add not professional, meaning that it will avoid sites that have the word professional.

00:08:13Now, when I press enter, we get a more manageable list of sites that we can look through and find what we need.

00:08:19Now, it's possible that your search engine uses a different system to refine the search.

00:08:23But for most search engines, using quotations and and not will help you refine your searches.

00:08:30That should help us get to the page we want.

00:08:32But once we're on a web page, is there a fast way to find the information that we want?

00:08:37There is.

00:08:38Here's my home page, which has lots of information on it.

00:08:41Let's say I want to find out how the weather's going to be today.

00:08:45I can click down the page to look for the weather section, but a faster way is to press control F to bring up the find dialog box.

00:08:54Here, I can type in weather and press find next.

00:08:58And it takes us directly to the weather.

00:09:01So anytime you want to find something on a web page, you'll press control F.

00:09:06But Tom, once you've found a website you want to go back to, Internet Explorer doesn't make you go through that whole search again, does it?

00:09:13No, not at all.

00:09:15In fact, IE has a feature called Favorites, where you can store links to all of your favorite websites.

00:09:20Once you've set one of these links up, you can return to it by just clicking its button in the Favorites list here in IE.

00:09:27Or you can also access these links from the Favorites list in the Start menu.

00:09:33I definitely want to learn how to set up a favorite link.

00:09:36But first, let's take a look at the History button.

00:09:40Basically, the History list records all the pages that you've been to during the last few weeks.

00:09:45And like the other buttons we've looked at, it presents them in the left pane of the browser.

00:09:50If you want to see which websites you looked at last week, just click on the button for last week.

00:09:56And the list of sites appears.

00:09:58Click the top button again, and the list is retracted.

00:10:02Let's see the sites I looked at yesterday.

00:10:05Notice that the icon next to the site is a folder icon.

00:10:09That's because it includes a list of all the pages that we looked at within the site.

00:10:13So when I click on one of these sites, all the pages that we visited have the IE icon next to them.

00:10:20And of course, to open up one of these sites, just click on it.

00:10:23Another easy way to get to a site you've been to is by clicking the down arrow in the address field.

00:10:29This lists the sites you've been to since the last time you opened IE.

00:10:33And here's a cool tip.

00:10:35If you enter a site that you've surfed around on, like boston.com,

00:10:39and press the control key while clicking the down arrow, it will show you a list of all the pages on that site you've been to.

00:10:48And if you want to go to one of these pages, just click on it.

00:10:52Being able to jump directly to the websites you visited is certainly useful.

00:10:58I suppose the channel button gives us even more sites to choose from.

00:11:01Exactly.

00:11:02There are all kinds of channels to choose from.

00:11:05And typically, they're well-designed sites that take advantage of the technologies in Internet Explorer,

00:11:10like being able to work offline.

00:11:12And this leads us to our next module, where we're going to show you how you can download any website

00:11:18so you can surf it without being connected to the Internet.

00:11:33Raina, did you say we can surf any website without being connected to the Internet?

00:11:37Internet.

00:11:37You got it.

00:11:38When you set up a channel to work offline, it means that your computer will automatically connect to the Internet,

00:11:44download the web pages, and then disconnect.

00:11:47So when you're ready to browse these pages, you don't have to connect to the Internet,

00:11:51and the pages will load more quickly because they've already been stored on your hard drive.

00:11:56This can be especially useful if you have a laptop computer

00:11:59because it lets you surf your favorite websites while you're on the road.

00:12:03Oh, so if I like to read the morning news, I can have my favorite newspapers already downloaded

00:12:09and waiting when I wake up.

00:12:10Let's take a look at how to set this up.

00:12:13Sure.

00:12:13In fact, there are two ways to store web content for working offline.

00:12:17You can subscribe to regular web pages using the favorites list, or you can subscribe to channels.

00:12:24Both methods will automatically connect you to the sites that you specify as often as you want

00:12:28and check for any new content.

00:12:30If there is anything new, then Internet Explorer can download that information onto your hard drive.

00:12:37Let me start by showing you how to subscribe to a regular website using the favorites list.

00:12:42For example, let's subscribe to the New York Times page on the web

00:12:45so you can have the morning news waiting in your computer when you wake up.

00:12:50First, I'll type in the web address in the address bar,

00:12:52except instead of typing out www.newyorktimes.com,

00:12:59a much faster way to enter the address is to type in NY Times

00:13:03and then hold down the Control key and press Enter.

00:13:08Notice that it adds the www to the beginning and the .com to the end.

00:13:13And when I press Enter, it starts to download the page.

00:13:18Okay, so now that the page is loaded,

00:13:21I'll go to the Favorites item in the menu bar and click on Add to Favorites.

00:13:26The Add Favorite dialog box pops up, which gives us three options.

00:13:32By default, the first option,

00:13:34No, just add the page to my favorites, is selected.

00:13:37The second option says,

00:13:39Yes, but only tell me when this page is updated.

00:13:42In other words, when the New York Times has new information in its website,

00:13:46Internet Explorer will let us know,

00:13:48but the actual content of the page won't be downloaded onto my computer.

00:13:52Okay, but how does Internet Explorer tell you that the web page has changed?

00:13:57It will put a little red gleam like this

00:13:59on the upper left-hand corner of the page's icon in the Favorites list

00:14:03whenever there's new information on that page.

00:14:05This is a great feature because it allows you to stay current with lots of websites

00:14:10without having to download them all the time

00:14:12just to see if there's any new information.

00:14:14And believe me, if you like a website,

00:14:16it's easy to waste time checking it several times a day

00:14:19to see if there's anything new.

00:14:21Now, what about the third option that says,

00:14:23Notify me of updates and download the page for offline viewing?

00:14:27If you choose that option,

00:14:29Internet Explorer will download the New York Times web pages to your hard drive

00:14:32any time there's new information.

00:14:34And it will let you know this by marking the site

00:14:37with that red gleam in the Favorites folder.

00:14:40And since the page is already on your hard drive,

00:14:43you can read it offline.

00:14:45How often will it connect to the site and check for new information?

00:14:49Well, you can specify as often as you want.

00:14:52So let's click on the Customize button

00:14:54and go through the Subscription Wizard.

00:14:55The first page has two options.

00:14:59You can download just the page you specified,

00:15:02or you can download the main page

00:15:04and all the pages that are linked to it.

00:15:07This option is great for the morning news

00:15:09because it lets you read the full story behind each link,

00:15:12even when you're offline.

00:15:13So I'll choose the second option and click Next.

00:15:17And the Wizard gives me the option of downloading one,

00:15:20two, or three levels deep.

00:15:23What do levels refer to?

00:15:26Clicking one level deep means that I'll download one page

00:15:29for every link on this home page.

00:15:33Clicking two levels deep means that I'll download a page

00:15:36for every link on every page that's on the next level.

00:15:39And so on.

00:15:43So if your website has lots of links and you're not careful,

00:15:47you could end up filling your hard drive

00:15:48with hundreds of web pages.

00:15:51Okay, one level ought to be enough for me.

00:15:54What's the next step in the Wizard?

00:15:56The next page asks you if you want to get an email message

00:15:59to notify you of any changes to the site.

00:16:02Since I know the site's going to change every day,

00:16:05I don't need to get an email every day to remind me.

00:16:08So I'll choose No and click Next.

00:16:11Here we can choose how often we want IE

00:16:13to download the New York Times webpage.

00:16:16There are already defaults for daily, weekly, or monthly.

00:16:20But I'll click on the Edit button

00:16:21so the news will download every weekday morning

00:16:24just before I get to work.

00:16:26That way I'll be sure to have the latest news.

00:16:29In the Custom Schedule dialog box,

00:16:31I'll select a Daily Update

00:16:32and then choose 7 a.m. for the time of the update.

00:16:35And when I click OK, it takes us back to the Subscription Wizard.

00:16:40Since I connect to the Internet using a modem,

00:16:43I'll click on the Dial as Needed checkbox

00:16:45so that my computer will connect automatically

00:16:47at the times I've specified.

00:16:50Here you can see that the subscription

00:16:51will be updated every weekday at 7 a.m.

00:16:54If I select Manually,

00:16:59Internet Explorer will update my subscription

00:17:01only when I choose Update All Subscriptions

00:17:03from the Favorites menu.

00:17:07Finally, it asks if the New York Times website

00:17:09we're subscribing to requires a login name and password.

00:17:13This site does require a password,

00:17:15so I'll enter it here,

00:17:18click Finish to enter this subscription,

00:17:20and in the Add Favorites dialog box,

00:17:23I'll click OK.

00:17:25Now the computer is set to download the news every morning.

00:17:30So I'll get the latest information when I read the paper,

00:17:33and since it's free,

00:17:34that'll cover the cost of my Internet service right there.

00:17:37What else do we need to know about subscriptions?

00:17:38The next item on the Favorites menu

00:17:41called Manage Subscriptions

00:17:43will show you a list of all the websites you've subscribed to

00:17:47along with information about them,

00:17:49like when they were last updated, etc.

00:17:52From here, you can delete subscriptions you don't want

00:17:55by right-clicking on the icon

00:17:57and choosing Delete from the shortcut menu.

00:18:00Or you can update any other attribute

00:18:02that we assigned in the wizard

00:18:04by right-clicking on the icon

00:18:06and choosing Properties.

00:18:07And you can click on the Subscription,

00:18:11Receiving, or Schedule tab

00:18:13to make whatever change you want.

00:18:15OK, now that we've learned

00:18:17how to subscribe to a regular website,

00:18:19let's see how this differs from channels.

00:18:22Channels are the websites that are designed

00:18:24to take advantage of the technologies

00:18:25that are built into IE,

00:18:27so it's even easier to surf their sites offline.

00:18:30And when you are online,

00:18:32channels often have active content,

00:18:34so you can have things like active stock tickers

00:18:37or weather maps.

00:18:38You can even turn your desktop

00:18:40into an art gallery that updates your desktop

00:18:42with new pictures every few minutes.

00:18:45Sounds pretty advanced.

00:18:46Can you show us how to set these up?

00:18:48All right.

00:18:49But first, let me point out

00:18:50that you don't have to subscribe to channels

00:18:52if you just read them once in a while.

00:18:54Channels can be browsed online,

00:18:56just like other webpages.

00:18:58So to introduce the idea of how a channel works,

00:19:01we can take a look at some channels online.

00:19:03So I click on the Channels button in the toolbar,

00:19:06and that familiar left side pane slides out.

00:19:09This is kind of like a TV guide

00:19:10that also works as a remote control.

00:19:12So you can click on the button

00:19:14and connect to the channel.

00:19:16Since I'm going on vacation soon,

00:19:18let's take a look at the travel channels.

00:19:21Let's see.

00:19:23Okay, here's lifestyle and travel.

00:19:25And when I click on it,

00:19:26you can see the list of channels

00:19:28that are grouped under it.

00:19:30Let's click on the Expedia channel.

00:19:32This brings up the channel's front page,

00:19:35sort of like a magazine cover,

00:19:36which has some nice graphics

00:19:38and some links for me to find

00:19:39what I want inside this channel.

00:19:42Those are some nice-looking graphics on the page.

00:19:45Well, that's because channels take advantage

00:19:47of the advanced technologies in IE.

00:19:48So a lot of them will have sound,

00:19:50animation, and high-end graphics.

00:19:53Okay.

00:19:54Now, I want to use Expedia

00:19:55to plan and book my travel reservations.

00:19:58Can you show me how to subscribe?

00:20:00We can use a wizard that's similar

00:20:02to the one that we use

00:20:03for subscribing to favorite web pages.

00:20:06To bring it up,

00:20:07just right-click on any of the channels

00:20:09and choose subscribe.

00:20:11When the dialog box appears,

00:20:13you'll see some pretty familiar options.

00:20:15I can just keep the Expedia button

00:20:16in the channel bar.

00:20:17Or I can have Internet Explorer notify me

00:20:20when there's new information

00:20:21that's posted in the channel.

00:20:23Or I can have IE download the channel website

00:20:25to my hard drive for offline viewing.

00:20:28Oh, just like with the Favorites subscription.

00:20:31Right.

00:20:31We could also click the Customize button

00:20:33and go through the same steps

00:20:35as in the Favorites wizard.

00:20:37But since we don't need to get these updates

00:20:38on a regular basis,

00:20:40and since you've already seen this wizard,

00:20:42I'll just click OK.

00:20:43It will sign us up

00:20:45and bring us back

00:20:46into the Expedia site.

00:20:48Well, that was quick and easy.

00:20:49And now I can click on the fare map

00:20:51to plan my trips

00:20:52or even add exotic pictures

00:20:54from around the world

00:20:55to my desktop.

00:20:56Which leads us

00:20:57to the next module of this video,

00:20:59integrating the web

00:21:00with your desktop.

00:21:09You've seen and heard

00:21:10about adding web content

00:21:12like stock tickers

00:21:12to your Windows desktop.

00:21:14In this section,

00:21:15Tom and Raina will show you

00:21:16how to set up some of these

00:21:17cool web features

00:21:18on your computer.

00:21:19Sounds like a plan, Julie.

00:21:21But before you can integrate

00:21:23the web with Windows,

00:21:24you need to make sure

00:21:25that Windows is set up

00:21:27with the Active Desktop.

00:21:28To do this,

00:21:30open up the My Computer icon

00:21:31on your desktop,

00:21:33click on the View menu,

00:21:34and select Folder Options.

00:21:37In the Folder Options dialog box,

00:21:39click on the General tab

00:21:41and select Web Style

00:21:43to enable the Active Desktop.

00:21:46And by the way,

00:21:47if you ever want

00:21:48to disable the Active Desktop,

00:21:50you can return

00:21:50to this dialog box

00:21:51and select Classic Style.

00:21:53If you need more information

00:21:56about setting up

00:21:57the Active Desktop,

00:21:58check out our

00:21:59Learn Windows 98

00:22:00Beyond the Basics video.

00:22:02But now,

00:22:03we're going to show you

00:22:03how to integrate web content

00:22:05into your desktop.

00:22:07Once you have

00:22:08the Active Desktop set up,

00:22:09you'll want to minimize

00:22:10all your windows

00:22:11so you can see

00:22:12the Windows desktop.

00:22:14Now, right-click

00:22:15on the desktop

00:22:15and select Properties

00:22:17from the shortcut menu

00:22:18to bring up

00:22:18the Display Properties dialog box.

00:22:21From here,

00:22:22click on the Web tab

00:22:23and click on the New button

00:22:25to add an Active Desktop item.

00:22:27A dialog box appears

00:22:29asking if we want

00:22:30to visit Microsoft's

00:22:31Active Desktop Gallery

00:22:33where we'll find

00:22:34lots of Active Desktop items.

00:22:36I'll click Yes,

00:22:38and this brings up

00:22:39Microsoft's Active Desktop Gallery.

00:22:42And as you can see,

00:22:43there are Active Desktop items

00:22:45for news, sports,

00:22:47business, entertainment,

00:22:49and travel.

00:22:51I'll type in Stock,

00:22:54click Search,

00:22:55and the logo for CMPNet

00:22:58comes up.

00:22:59I'll click on the logo

00:23:00to bring up a preview

00:23:01of the site.

00:23:02And now,

00:23:03I'll click on the

00:23:04Visit Active Channel button,

00:23:05and it takes me

00:23:06right to the site.

00:23:08To add the Active Content

00:23:09to your desktop,

00:23:10you may have to look around

00:23:11your channel website

00:23:12until you find a link

00:23:14to the Active Components.

00:23:15Here it is.

00:23:17So I'll click on the button

00:23:18that says

00:23:19Add to Active Desktop.

00:23:22It asks if I really

00:23:23want to add this

00:23:24to my desktop,

00:23:25and I'll say Yes.

00:23:26And I'll click OK again

00:23:28to add the ticker

00:23:29to my desktop.

00:23:31You can click the Custom button

00:23:33to add the stocks

00:23:34that you want.

00:23:36So, Julie,

00:23:37what stocks do you

00:23:37want to track today?

00:23:39How about Microsoft

00:23:40and Intel?

00:23:41Okay.

00:23:42So I'll type in

00:23:43MSFT for Microsoft

00:23:45and INTC for Intel.

00:23:49Notice that you can also

00:23:50add news categories

00:23:51to this ticker.

00:23:52But for now,

00:23:53I'll click OK.

00:23:55And notice that

00:23:55the stock prices

00:23:56for Microsoft and Intel

00:23:58start scrolling

00:23:59across my screen.

00:24:01And as long as I'm

00:24:02connected to the web,

00:24:03these prices will

00:24:03continue to stream across.

00:24:05So if the stock ticker

00:24:07is running on my desktop

00:24:08and not in IE,

00:24:09how do I resize it

00:24:10and move it around

00:24:11on my desktop?

00:24:12Just let your pointer

00:24:14hover over the ticker

00:24:15for a moment

00:24:15and a thin gray border

00:24:17will appear.

00:24:19This window lets you

00:24:19resize and move

00:24:21the active desktop item.

00:24:23When you're finished,

00:24:23just move your mouse away

00:24:25and it will blend

00:24:25right back into your desktop.

00:24:27Even though IE

00:24:28isn't running right now,

00:24:30let me show you

00:24:30how the stock ticker

00:24:31is directly connected

00:24:33to IE.

00:24:34Let's say you want

00:24:35more information

00:24:35about one of these stocks.

00:24:37You can click on that stock

00:24:38in the stock ticker

00:24:39and it launches IE

00:24:41and brings up

00:24:42all the details

00:24:43about that stock.

00:24:45This is great.

00:24:46With the active desktop running,

00:24:47I can be as informed

00:24:48as my stock broker.

00:24:50And if I want to add

00:24:50other active desktop items,

00:24:52I can go through

00:24:53the same steps

00:24:53with any other channel

00:24:54on the website.

00:24:55Now, what about

00:24:56all the menus in IE?

00:24:58Is there anything

00:24:58we need to know

00:24:59about there?

00:25:00Definitely.

00:25:01There's lots of useful tools

00:25:03in the IE menus.

00:25:04First, let's take a look

00:25:05at the file menu.

00:25:07If you ever find a page

00:25:08that you want to share

00:25:09with others,

00:25:10you can go to the file menu

00:25:11and you'll find options

00:25:13for saving or printing the page.

00:25:15But the one I use

00:25:16all the time is send.

00:25:19This lets you send

00:25:20either the page

00:25:21or a link to the page

00:25:22by email.

00:25:24What's the difference

00:25:25between sending the page

00:25:26and sending a link

00:25:27to the page?

00:25:29If you send the page

00:25:30by email,

00:25:31then the person

00:25:32who receives the message

00:25:33doesn't have to connect

00:25:34to the web

00:25:34to download the page.

00:25:35But if you send a link,

00:25:38they will need

00:25:38to be connected

00:25:39to the web.

00:25:40Notice that it automatically

00:25:41creates an email message

00:25:43with the web address

00:25:44on the subject line

00:25:45and an icon

00:25:46in the message area.

00:25:48So all you have to do

00:25:50is address it

00:25:51and send it.

00:25:53Another feature

00:25:53you'll probably use

00:25:54all the time

00:25:55on the edit menu

00:25:56is an item called

00:25:57Find on this page.

00:25:59If you're looking

00:26:00for something specific

00:26:01on the web,

00:26:02this can save you

00:26:03a lot of time.

00:26:03For example,

00:26:05if I want to know

00:26:05what the weather's

00:26:06going to be,

00:26:07I can connect

00:26:07to my start page

00:26:08and click Edit Find

00:26:11or you can type

00:26:12Control F on the keyboard

00:26:14and then type in weather

00:26:17and click Find Next.

00:26:20When you do these searches,

00:26:22if it doesn't find

00:26:23what you're looking for,

00:26:24you might get a dialog box

00:26:25that says,

00:26:26Finish Searching the Document.

00:26:28Before you give up

00:26:29the search,

00:26:30change directions

00:26:31of the search

00:26:31so it moves

00:26:32from your cursor

00:26:33back towards

00:26:33the top of the document

00:26:34and then click

00:26:35Find again.

00:26:37And in this case,

00:26:38it does take us

00:26:39to our weather section.

00:26:41Speaking of

00:26:42finding information,

00:26:43how do parents

00:26:44prevent their kids

00:26:45from finding information

00:26:46they probably

00:26:46shouldn't see?

00:26:48IE has a great tool

00:26:49to help you control

00:26:50which sites

00:26:51they can connect to.

00:26:52Click on the View menu,

00:26:54choose Internet Options,

00:26:56and under the Content tab,

00:26:57click the Enable button

00:26:58in the Content Advisor section.

00:27:02This will bring up

00:27:03a dialog box

00:27:04where you can establish

00:27:05a supervisor's password.

00:27:07So enter

00:27:08and confirm your password.

00:27:11And the next dialog

00:27:12you'll see is Content Advisor.

00:27:15Here you can set

00:27:16the allowable level

00:27:17of language, nudity,

00:27:19sex, and violence

00:27:20that your kids

00:27:20will be able to access.

00:27:23For example,

00:27:24if you click on Language,

00:27:25you can determine

00:27:26if you'll allow

00:27:27mild expletives,

00:27:28moderate expletives,

00:27:29obscene gestures,

00:27:31or explicit

00:27:31or crude language

00:27:32as rated by an organization

00:27:34called the Recreational

00:27:35Software Advisory Council.

00:27:37The General and Advanced tabs

00:27:39are already set up

00:27:40for maximum protection,

00:27:42but you should know

00:27:43that if a site

00:27:43has not been rated,

00:27:45then you won't be able

00:27:45to connect to it

00:27:46unless you go

00:27:47to the General tab

00:27:48and put a check

00:27:49next to the item

00:27:50that says

00:27:51Users can see sites

00:27:52that have no rating.

00:27:54That's great to know,

00:27:55and I'm sure

00:27:56a lot of parents

00:27:57out there

00:27:57will feel a lot

00:27:58more comfortable

00:27:58once they've set this up.

00:28:00Before we move on

00:28:01to email,

00:28:02is there anything else

00:28:03we need to know

00:28:03about Internet Explorer,

00:28:04Raina, Tom?

00:28:06There is one more thing

00:28:08I want to mention

00:28:08called plugins.

00:28:10Some websites

00:28:10have added functionality

00:28:12that you can get

00:28:12if you download

00:28:13a little software program

00:28:14that integrates in

00:28:15with Internet Explorer.

00:28:17A good example of this

00:28:18is on BMW's site.

00:28:20They have a system

00:28:21called 3D QuickTime

00:28:22that gives you

00:28:23realistic effects

00:28:24like panning around

00:28:25the inside of a car.

00:28:27Now, it can be a little

00:28:28tricky to set this up

00:28:29because first,

00:28:30you have to download

00:28:31the software from the web

00:28:32onto your system.

00:28:33Then, you need to run

00:28:34the setup program,

00:28:36and then you should

00:28:36delete what you downloaded

00:28:37so it doesn't clutter up

00:28:38your system.

00:28:40Let's take a look.

00:28:41This is where I click

00:28:42to download the plugin.

00:28:44Now it asks

00:28:45where I want the software

00:28:46to be downloaded to.

00:28:48I like to download

00:28:49software to my desktop

00:28:50so it's easy to find

00:28:51once the download

00:28:52is complete.

00:28:53This can take a few minutes

00:28:55so let's cut to the end.

00:28:59Don't you wish

00:28:59your computer could do that?

00:29:02Okay, so the icon's

00:29:03on my desktop

00:29:04and I can double-click on it

00:29:07to run the setup program.

00:29:09This will add

00:29:09the QuickTime functionality

00:29:10into the Internet Explorer

00:29:12so we can check out

00:29:13that cool 3D panning feature.

00:29:16Okay, the setup is complete

00:29:17so I'll drag the icon

00:29:20we downloaded

00:29:20to the recycle bin

00:29:21and let's go back

00:29:23to the BMW site

00:29:24to check it out.

00:29:26I'll click on the link

00:29:27and now we can pan around.

00:29:35Wow, that is really cool.

00:29:37So if a website tells you

00:29:38that you have to download software,

00:29:40remember to download it

00:29:41to a place where you'll find it,

00:29:42like the desktop.

00:29:43Then run the setup program

00:29:45and then you can move it

00:29:46to the recycle bin.

00:29:48Well, I know I'm ready

00:29:48to try out all of these tricks

00:29:50and do some power surfing

00:29:51with Internet Explorer.

00:29:52Next, let's get ready

00:29:53to learn the ins and outs

00:29:55of using Outlook Express.

00:29:56As you probably know,

00:30:09email is the most common way

00:30:10that people all over the world

00:30:11use the Internet.

00:30:12So if email is not a part

00:30:14of your everyday life already,

00:30:15it probably will be real soon

00:30:17once you learn to be an email pro.

00:30:19In this module,

00:30:21Tom and Raina will show you

00:30:22how to use Outlook Express,

00:30:24the all-purpose email program

00:30:25that's packed to the brim

00:30:27with advanced time-saving features.

00:30:29Take it away, guys.

00:30:31Since we explained

00:30:32how to connect to the Internet

00:30:33and our learned Windows 98

00:30:35getting started video,

00:30:37we'll assume that you've already

00:30:38gone through the setup wizard

00:30:39so that Outlook Express

00:30:40is hooked up

00:30:41to an Internet service provider

00:30:43and that you already

00:30:44have an email name.

00:30:46If not, I'd suggest

00:30:47that you stop the video,

00:30:49click on Outlook Express,

00:30:50and go through the setup wizard

00:30:51before we move on.

00:30:52So now that you have

00:30:55Outlook Express working,

00:30:57let me start by showing you

00:30:58how to send and receive email,

00:31:00reply to messages,

00:31:01and organize your old messages.

00:31:04At the top of the Outlook Express window,

00:31:07there's a button bar

00:31:07where you can compose a message,

00:31:10send and receive messages,

00:31:13address your messages,

00:31:16connect to the Internet,

00:31:17or hang up your connection.

00:31:19The large area on the right

00:31:21is the workspace.

00:31:23In the current view,

00:31:25there are pictures representing

00:31:26the major functions

00:31:27of Outlook Express,

00:31:29and you can click on the pictures

00:31:30to read mail,

00:31:32read news,

00:31:34compose a message,

00:31:36address your mail,

00:31:39download your messages,

00:31:40and find people.

00:31:42What do the folders

00:31:44on the left side do?

00:31:45Well, the first one

00:31:46is the inbox.

00:31:47This is where all of your

00:31:49new messages are stored

00:31:50when they arrive.

00:31:51So when I click on

00:31:52the inbox folder,

00:31:53you can see the new messages

00:31:54on the right.

00:31:57At the top of this pane,

00:31:58there are column headings

00:31:59that tell you

00:32:00who the message is from,

00:32:02the subject,

00:32:03and when it was received.

00:32:06If you have a long list

00:32:08of messages,

00:32:08you can click the column headings

00:32:10to sort them.

00:32:11To see what's inside a message,

00:32:14just click on it

00:32:14and you'll see a preview

00:32:15of its contents

00:32:16in the preview pane

00:32:17at the bottom.

00:32:19The preview pane

00:32:19is a great way

00:32:20to quickly scan the contents

00:32:22of the messages

00:32:22you've received.

00:32:24If you find a message

00:32:25you want to read,

00:32:27just double-click on it

00:32:28in the top pane

00:32:29and a new window opens up

00:32:30that includes

00:32:31the message contents.

00:32:33Notice all the graphics

00:32:35and colorful text

00:32:36you can include

00:32:37in an Outlook email.

00:32:39Above the message area,

00:32:40you'll find the address fields

00:32:42which tell you

00:32:43who the message is from,

00:32:44when it was sent,

00:32:45who it was sent to,

00:32:47and the subject.

00:32:49You'll also find

00:32:50at the top of the window

00:32:51all the buttons

00:32:52you need to respond

00:32:52to the message.

00:32:54There are also buttons

00:32:55that let you save

00:32:56or print the message.

00:32:59And if you select

00:33:00any of the text

00:33:00or graphics

00:33:01inside of a message,

00:33:03you can copy

00:33:04and paste

00:33:05that information.

00:33:06When you're done

00:33:08with the message,

00:33:09you can delete it

00:33:10by clicking the X.

00:33:13If you want to reply

00:33:14to the message,

00:33:15you have three options.

00:33:17You can reply

00:33:17to just the person

00:33:18who sent you the message.

00:33:20You can reply

00:33:21to all the people

00:33:22who were copied

00:33:23on the original message.

00:33:24Or you can click

00:33:25the Forward button

00:33:26to send the message

00:33:27to somebody else.

00:33:29You can also use

00:33:30this message window

00:33:30to read through

00:33:31the list of new messages

00:33:33by clicking the up

00:33:34or down arrow

00:33:35to read the previous

00:33:37or next message

00:33:38on the list

00:33:38in your inbox.

00:33:40This is a fast way

00:33:41to read through

00:33:41your messages

00:33:42without having to go

00:33:43back to the inbox

00:33:44to open each message

00:33:45you want to read.

00:33:46On the right

00:33:47is a button

00:33:48for the address book

00:33:49where you can store

00:33:50contact information

00:33:51about the people

00:33:52who you exchange

00:33:53emails with.

00:33:54I'm going to click

00:33:55the Reply All button

00:33:57and this brings up

00:33:58a send mail template

00:33:59that's already addressed

00:34:01to everyone

00:34:01who is on the original message.

00:34:04Notice that the original message

00:34:05that we're responding to

00:34:06appears in the work area

00:34:08at the bottom

00:34:09and just above that

00:34:11is a space

00:34:12where we can type in a response.

00:34:14So I'll respond to the message.

00:34:16Thanks for the useful information.

00:34:21Please review the file below.

00:34:24Best regards, Tom.

00:34:27This is a bit hard to read

00:34:29so I'll use the editing tools

00:34:31to make it look a little nicer.

00:34:32The first thing I'll do

00:34:34is highlight all the text

00:34:36and increase the font size

00:34:38to 14.

00:34:40That's easier to read.

00:34:42I can click the font color button

00:34:44and make the highlighted text

00:34:45turn green.

00:34:47And I'll indent my closing

00:34:49by highlighting it

00:34:51and clicking the increase indentation button.

00:34:54I can also make my name

00:34:57look like handwriting

00:34:58by using the brush script font

00:35:00and changing the point size to 24.

00:35:06Now, to insert the file

00:35:08that I want everybody to review

00:35:10I can click on the insert file button

00:35:12that looks like a paper clip.

00:35:15From this dialog

00:35:16I can find the file I want

00:35:17and click the attach button.

00:35:23Notice that an icon for the file

00:35:25now appears below the message.

00:35:28Now, to make my message look really sharp

00:35:31I can apply some stationery.

00:35:33So I'll click format

00:35:34apply stationery

00:35:36and I think Ivy will look good

00:35:39with green text.

00:35:43Well, that looks great

00:35:44but what if the person

00:35:45you're sending this email to

00:35:46doesn't have Outlook Express?

00:35:47Will they see all this formatting?

00:35:49If the recipient doesn't have

00:35:51a graphical email package

00:35:52like Outlook Express

00:35:53the message will probably appear

00:35:55with plain black text

00:35:57on a white background.

00:35:58But chances are

00:35:59they'll still receive

00:35:59the file attachment

00:36:00with their message.

00:36:02So, since I've finished

00:36:03creating the email

00:36:03I can click send

00:36:05to send it out.

00:36:06A message pops up

00:36:08to tell us

00:36:08that when you click

00:36:09the send button

00:36:10the message will be

00:36:11temporarily stored

00:36:12in the outbox folder

00:36:14until you connect

00:36:15to the internet

00:36:15and send it on its way.

00:36:18Let me click on the outbox folder

00:36:20so you can see

00:36:21that our message is in there.

00:36:23Now, I'll click the send

00:36:24and receive button

00:36:25on the button bar

00:36:26and Outlook Express

00:36:27connects to the internet

00:36:29and sends the message.

00:36:32Notice that the message

00:36:33has disappeared

00:36:33from the outbox folder

00:36:35but whenever a message

00:36:36is sent out

00:36:37a copy of it

00:36:38is stored

00:36:39in the sent items folder.

00:36:41This comes in handy

00:36:42if you ever need

00:36:43to remind yourself

00:36:44what you wrote to somebody.

00:36:45So, let's go back

00:36:46to the inbox

00:36:46because the original message

00:36:48is still there.

00:36:49Notice that since

00:36:50we've read this message

00:36:51the icon appears

00:36:53as an open envelope

00:36:54but the messages

00:36:56we haven't read

00:36:57have a yellow

00:36:58closed envelope

00:36:58with bold text.

00:37:00Since I don't need

00:37:01the message anymore

00:37:02I'll click once

00:37:03on it to select it

00:37:04and then I'll click

00:37:05the delete button.

00:37:07This doesn't actually

00:37:08delete the message

00:37:09it just moves it

00:37:10into the deleted items folder.

00:37:13I see.

00:37:14The deleted items folder

00:37:15works a lot like

00:37:16the recycle bin

00:37:16on the desktop.

00:37:17So if you ever need

00:37:18to get the message back

00:37:19you can find it

00:37:20in the deleted items folder.

00:37:22Now, what's the drafts folder for?

00:37:24If you start to create

00:37:26a message

00:37:27but you're not ready

00:37:28to send it

00:37:28you can close the message

00:37:30and a dialog will appear

00:37:32which tells you

00:37:34that your message

00:37:34will be stored

00:37:35in the drafts folder.

00:37:38When you're ready

00:37:39to complete the message

00:37:40you can click

00:37:41on the drafts folder

00:37:42the message will appear

00:37:44to the right

00:37:45and you can open it

00:37:46complete it

00:37:47and send it.

00:37:50Okay, so let me review

00:37:51all of the folders.

00:37:52When you receive a message

00:37:54it goes into the inbox.

00:37:57If you start to reply to it

00:37:58but close the message

00:38:00before sending it

00:38:01it goes into the drafts folder.

00:38:04But you can double click

00:38:05to reopen the message

00:38:06and when you complete the message

00:38:09and click the send button

00:38:11the message is temporarily

00:38:12stored in the outbox.

00:38:15And when you click

00:38:16the send and receive button

00:38:18to connect to the internet

00:38:19the message is sent

00:38:21out of the outbox

00:38:22and a copy is saved

00:38:23in the sent items folder.

00:38:25And when you delete

00:38:26the original message

00:38:27it goes into

00:38:28the deleted items folder.

00:38:32Perfect.

00:38:33Now what about the messages

00:38:34in the inbox

00:38:35that you've already read?

00:38:36Can you create folders

00:38:37to store these messages?

00:38:39You can create new folders

00:38:40to keep all your messages organized.

00:38:43I'll create a new folder

00:38:44called Winstruct

00:38:45to store any related messages

00:38:47I want to keep.

00:38:48So I'll click on file

00:38:49in the menu bar

00:38:50click on folder

00:38:51and then click on new folder

00:38:53and this brings up

00:38:54the create folder dialog box.

00:38:57Here I can type in the name

00:38:58of my new folder

00:38:59Winstruct

00:39:00and then click on the folder

00:39:02where I want the new folder

00:39:03to appear.

00:39:05Since I want this to be

00:39:06on the top level

00:39:07I'll select the Outlook Express

00:39:09folder at the top

00:39:10and click OK.

00:39:11Now you can see

00:39:13the Winstruct folder

00:39:14right here in the folders pane

00:39:16along with all

00:39:17of the default folders.

00:39:18So it works like the folders

00:39:20in the Windows Explorer.

00:39:21Can you show us

00:39:22how to add subfolders

00:39:23under the Winstruct folder

00:39:24to further organize

00:39:25your emails?

00:39:27You bet.

00:39:28Let me show you

00:39:28how to create a subfolder.

00:39:30We get a lot of emails

00:39:31from our customers

00:39:32and we send a lot

00:39:33of internal emails

00:39:34about creating new products.

00:39:35To keep these messages

00:39:36organized

00:39:37I'll add a folder

00:39:38called Customers

00:39:40and another called Products.

00:39:41Under the Winstruct folder.

00:39:43Let's go through the process

00:39:45to create these subfolders.

00:39:46I'll click File,

00:39:48Folders,

00:39:49New Folder

00:39:50to open up

00:39:51the Create New Folder

00:39:52dialog box.

00:39:54This time

00:39:54I'll type in Customers

00:39:56as the new folder's name.

00:39:58Now I want the new folder

00:40:00to be inside

00:40:00the Winstruct folder

00:40:01so I'll highlight

00:40:02the Winstruct folder

00:40:03and click OK.

00:40:05Now when we look back

00:40:07in the Folders pane

00:40:08we see a little plus sign

00:40:09next to the Winstruct folder.

00:40:11This means that there's

00:40:12a subfolder inside.

00:40:14When I click this

00:40:15little plus sign

00:40:15you can see

00:40:16the Customers folder

00:40:17will appear

00:40:18as a subfolder

00:40:19of Winstruct

00:40:20as we intended.

00:40:21But let me show you

00:40:22an easier way

00:40:23to create a new folder.

00:40:24If I right click

00:40:25on the Winstruct folder

00:40:26I can choose

00:40:28New Folder

00:40:29from the shortcut menu,

00:40:30type Products

00:40:31and click OK.

00:40:33Now you can see

00:40:34we have the beginnings

00:40:35of an organized

00:40:35system of folders.

00:40:36and let me guess

00:40:38to move the emails

00:40:39into the folders

00:40:40you can click and drag.

00:40:42Exactly.

00:40:43I just click on

00:40:44the message

00:40:44I want to move

00:40:45drag it over

00:40:47to the Customer folder

00:40:48and release the mouse

00:40:49to move it

00:40:50out of the inbox

00:40:51and into

00:40:52the Customer folder.

00:40:54In our

00:40:54Learn Windows 98

00:40:55Getting Started video

00:40:56we talked about

00:40:58automatically deleting

00:40:59unwanted email.

00:41:00Tom,

00:41:01does this have anything

00:41:02to do with the folders?

00:41:02It does

00:41:04because you can use

00:41:06a tool called

00:41:06the Inbox Assistant

00:41:07to automatically look

00:41:09for certain types

00:41:10of messages

00:41:10and then automatically

00:41:11move them into

00:41:12any folder you want

00:41:13including the

00:41:15Deleted Mail folder.

00:41:16Sounds like a

00:41:17powerful feature.

00:41:18How about an example?

00:41:19No problem.

00:41:21I would bet

00:41:21that most of you

00:41:22get your share

00:41:23of unwanted junk email

00:41:24almost every day.

00:41:25Sometimes you'll get

00:41:26a bunch of junk emails

00:41:27that come from

00:41:28the same address

00:41:28or with the same subject.

00:41:30For example,

00:41:31just this week

00:41:32I got a series of emails

00:41:33with the subject

00:41:34No Money Down.

00:41:36The Inbox Assistant

00:41:37can direct

00:41:37Outlook Express

00:41:38to automatically

00:41:39put any email

00:41:40with that subject

00:41:41directly into

00:41:42my deleted email folder.

00:41:44Or on a more

00:41:45positive note,

00:41:46I subscribe to

00:41:47Microsoft's

00:41:47Sidewalk email

00:41:48that gives a list

00:41:49of fun things

00:41:50to do in Boston

00:41:51each week.

00:41:52Now it would be

00:41:52more convenient

00:41:53to have these emails

00:41:54automatically go

00:41:55into their own folder

00:41:56so they don't clutter

00:41:57out my inbox

00:41:58and so I know

00:41:59where to find them

00:41:59when I want to use them.

00:42:01Now,

00:42:01I can create

00:42:02an activities folder

00:42:03and use the Inbox Assistant

00:42:05to automatically

00:42:06direct the sidewalk emails

00:42:08into their own folder.

00:42:10That's a useful feature

00:42:11but it sounds like

00:42:12it's hard to set up.

00:42:14It's actually easier

00:42:14than you'd think

00:42:15to set this up.

00:42:17Just click on

00:42:17the Tools menu

00:42:18and select

00:42:19Inbox Assistant.

00:42:21From here,

00:42:22I'll click on

00:42:23Add to create

00:42:24a new rule

00:42:24and a dialog box

00:42:26with all kinds

00:42:27of options comes up.

00:42:28The top half

00:42:29of the dialog box

00:42:30says

00:42:31if a message arrives

00:42:32with the following criteria

00:42:33and then

00:42:34it lists all the fields

00:42:36that you'll find

00:42:36in a message header

00:42:37like to,

00:42:39cc,

00:42:40from,

00:42:40and subject.

00:42:42In this case,

00:42:43I want to deal

00:42:43with the messages

00:42:44that include

00:42:45sidewalk

00:42:45in the subject.

00:42:48The bottom half

00:42:49of the dialog box

00:42:50says

00:42:50perform the following

00:42:52action.

00:42:53Here,

00:42:53I can select

00:42:54to move to

00:42:55and then

00:42:57click the folder

00:42:58button

00:42:58and now

00:42:59I can create

00:43:00a new folder

00:43:00and we'll call it

00:43:02Activities.

00:43:04So now,

00:43:04we've set up

00:43:05a rule

00:43:05that if a message

00:43:06arrives with the word

00:43:07sidewalk in the subject,

00:43:08the Inbox Assistant

00:43:09will move it

00:43:11into the Activities folder.

00:43:13Can you set up

00:43:14a rule to do

00:43:14more than one thing?

00:43:15You can.

00:43:16For example,

00:43:17Raina might also

00:43:18want to get

00:43:19the sidewalk email

00:43:19so I can click

00:43:21on the Forward To

00:43:22button

00:43:23and enter

00:43:24Raina's email address.

00:43:26Now,

00:43:27when I click OK,

00:43:28you can see

00:43:29that the rule says

00:43:30if subject contains

00:43:32sidewalk,

00:43:33then move

00:43:33to the Activities folder

00:43:35and forward

00:43:36to Raina's email address.

00:43:38Okay,

00:43:39so now let's set up

00:43:40a rule to get rid

00:43:40of junk emails.

00:43:42Sometimes,

00:43:43you get junk mail

00:43:44from the same address

00:43:45or with certain

00:43:46undesirable words

00:43:47in the subject.

00:43:49For example,

00:43:49let's say I didn't

00:43:51want to get those

00:43:51weekly sidewalk emails

00:43:53from Tom.

00:43:54I can create a rule

00:43:55so that if an email

00:43:57arrives from Tom

00:43:58and has sidewalk

00:43:59in the subject,

00:44:00then delete it.

00:44:01So I'll click

00:44:02on the Address Book

00:44:03button and find

00:44:05Tom's email

00:44:05and I'll enter

00:44:07sidewalk in the subject

00:44:08and I'll select

00:44:10the Deleted Items

00:44:11folder on the bottom.

00:44:15In other words,

00:44:16if you're getting email

00:44:17you don't want

00:44:18from a particular person

00:44:19or about a subject

00:44:20you don't want,

00:44:21then you can set up

00:44:21a rule and have

00:44:22the emails deleted

00:44:23before you even see them.

00:44:25Now, I noticed

00:44:26that you used

00:44:26Outlook's Address Book

00:44:27to enter Tom's email name.

00:44:29Can you show us

00:44:30how to use it?

00:44:31I'd be glad to.

00:44:33The Address Book

00:44:34in Outlook Express

00:44:34makes it easy

00:44:35to keep track

00:44:36of the people

00:44:36you correspond with.

00:44:38To open the Address Book,

00:44:39click on the Address Book

00:44:40icon on the button bar.

00:44:42The Address Book

00:44:43will open up

00:44:44and you can see

00:44:45that I already have

00:44:46some contacts listed.

00:44:47If I want to get information

00:44:48about one of these contacts,

00:44:50I can click once

00:44:51on their name

00:44:51and a window pops up

00:44:53with a quick view

00:44:54of their contact information.

00:44:56But to get more detail,

00:44:58just double click

00:44:59on the entry

00:44:59and the full dialogue

00:45:00opens with fields

00:45:02where you can type

00:45:02in their home

00:45:03and business information.

00:45:05You can also take notes

00:45:06on discussions

00:45:07or action items

00:45:08and you can store information

00:45:09about net meeting

00:45:10and digital IDs

00:45:11which we'll tell you

00:45:12about in a few minutes.

00:45:13Let me close this.

00:45:16Now if I want

00:45:17to add another contact,

00:45:18I can click

00:45:19on the New Contact button

00:45:20in the button bar

00:45:21and type in

00:45:22all the new contact information.

00:45:24But if someone

00:45:25sent you an email,

00:45:26there's a quicker way

00:45:27to add their email name

00:45:28to your contact list.

00:45:30Just open the message,

00:45:32right-click their email name

00:45:34in the From field

00:45:35and select Add to Address Book

00:45:37from the shortcut menu.

00:45:39But the easiest way

00:45:40to add contacts

00:45:40to your address book

00:45:41is to just do it automatically.

00:45:44If you click on the Tools menu

00:45:46and choose Options,

00:45:48under the General tab,

00:45:49put a check mark next

00:45:50to automatically put people

00:45:52I reply to in my address book.

00:45:54This way,

00:45:55every time I reply

00:45:56to an email message,

00:45:57Outlook Express

00:45:58will add any new names

00:45:59to your address book.

00:46:00So if Outlook Express

00:46:02automatically creates

00:46:03an entry for someone,

00:46:04how do you add

00:46:05the rest of their

00:46:06contact information?

00:46:08Just click the Address Book button

00:46:09like we did before.

00:46:10Double-click on the entry

00:46:11you want to edit

00:46:12and make whatever changes

00:46:14or additions you need.

00:46:16Okay.

00:46:16And what's the new Group button

00:46:18in the button bar?

00:46:20Groups provide an easy way

00:46:21of sending one email message

00:46:22to a whole group of people.

00:46:24For example,

00:46:25I like to send

00:46:25a weekly newsletter

00:46:26to my key business associates.

00:46:28So I can create

00:46:29a new group

00:46:30called Weekly Update

00:46:31that includes

00:46:32all of their email names.

00:46:34Then I can address

00:46:35the email

00:46:35to the weekly newsletter group

00:46:37and it will be sent out

00:46:38to all of their email addresses.

00:46:40This way,

00:46:41I don't have to type in

00:46:42all their email names

00:46:43every time

00:46:43and I don't have to worry

00:46:44about forgetting somebody.

00:46:45Let me show you how.

00:46:47I'll click the Address Book icon

00:46:49and then click on

00:46:50the New Group icon.

00:46:52Under Group Name,

00:46:53I'll type in

00:46:54Weekly Newsletter.

00:46:56And I can click on

00:46:57Select Members

00:46:58and choose the people

00:47:00I want the mail to go to.

00:47:01I could also add

00:47:04a new contact here

00:47:05if I want to add somebody

00:47:06to the group

00:47:07who's not in my address book yet.

00:47:09But for now,

00:47:10I'll click OK

00:47:10and I now have

00:47:12a new group email address.

00:47:14Now,

00:47:15when I compose

00:47:15the weekly report email,

00:47:17I can click the little

00:47:18Address Book icon

00:47:19in the To field

00:47:20and select

00:47:21Weekly Newsletter

00:47:22to address the message.

00:47:24Or,

00:47:25if I just start typing

00:47:26Weekly Newsletter,

00:47:28Outlook will automatically

00:47:29complete the address.

00:47:31Just a couple of clicks

00:47:33and you don't have to worry

00:47:34about forgetting

00:47:35anyone on your group emails.

00:47:37So if you grow

00:47:38your newsletter group

00:47:38to hundreds

00:47:39or even thousands of people,

00:47:41it will be a snap

00:47:42to send it out.

00:47:43Now,

00:47:44if you start using email

00:47:45for important business,

00:47:46you'll probably start

00:47:47saving a lot of your messages

00:47:48in your folders.

00:47:49But just like any other files

00:47:50on your computer,

00:47:52it's possible

00:47:52that they can become corrupted.

00:47:55Tom,

00:47:55how should we make sure

00:47:56we don't lose

00:47:57the email messages

00:47:58that we've saved

00:47:58in our folders?

00:47:59If you start saving

00:48:01lots of messages

00:48:02in your folders,

00:48:03the folders can get

00:48:04real big,

00:48:05real fast.

00:48:06So I'd recommend

00:48:07that you periodically

00:48:08delete any messages

00:48:09that you don't need.

00:48:11But if your folders

00:48:12start taking up

00:48:12lots of the hard disk space,

00:48:14you can compress them

00:48:15by clicking on a folder,

00:48:18then choosing File,

00:48:20Folder,

00:48:21and Compact All Folders.

00:48:23But whenever you compress files,

00:48:26it's possible

00:48:27that the information

00:48:28can get corrupted.

00:48:29So I'd recommend

00:48:30that you back up the folders

00:48:31before compressing them.

00:48:33In fact,

00:48:34if you have important information

00:48:35in your email folders,

00:48:36it's a good idea

00:48:37to back them up regularly

00:48:38in case you get

00:48:39a computer virus

00:48:40or in case your hard drive crashes.

00:48:43Now,

00:48:43to back up the folders,

00:48:44click on Start,

00:48:46Find,

00:48:47and in the Name field,

00:48:50type in

00:48:51asterisk

00:48:52dot

00:48:53mbx

00:48:54semicolon

00:48:56space

00:48:56star

00:48:58dot

00:48:58idx

00:48:59and click

00:49:01Find Now.

00:49:03When the files come up,

00:49:05click the Name button

00:49:06and you'll see

00:49:07that each of your folders

00:49:08has a message file

00:49:09and an index file.

00:49:11So to back up your folders,

00:49:13just save these files

00:49:14to another disk,

00:49:15like a zip disk

00:49:16or a network drive.

00:49:18Also,

00:49:18make sure you back up

00:49:19your address book

00:49:20and to find that,

00:49:22type in

00:49:22star

00:49:23dot

00:49:23wab,

00:49:24Windows Address Book.

00:49:26Again,

00:49:27once you've found it,

00:49:27you can save a copy

00:49:28on another disk.

00:49:30Another great time saver, guys.

00:49:33So at this point,

00:49:34we've gone over

00:49:35all the main features

00:49:36of Outlook Express.

00:49:37To move on,

00:49:38what can you tell us

00:49:39about some of the

00:49:40really advanced features,

00:49:41like encrypting email messages?

00:49:44If you use email

00:49:45to send and receive

00:49:46sensitive information,

00:49:47you'll be glad to know

00:49:48that Outlook Express

00:49:49includes some sophisticated

00:49:51encryption technology

00:49:52that will allow

00:49:53only the person

00:49:53you're sending the email to

00:49:55to read it.

00:49:56Why don't you give us

00:49:57an example of how this works?

00:49:58Sure.

00:49:59Let's say

00:50:00Bill wants to email

00:50:03a private message

00:50:04to Monica,

00:50:06and he wants to make sure

00:50:07that Ken can't intercept it

00:50:10and read it.

00:50:11To do this,

00:50:12Monica first needs

00:50:13to send an email to Bill

00:50:14that includes something

00:50:15called a public key.

00:50:17When Bill sends a secret message

00:50:19back to Monica,

00:50:20he can encrypt it

00:50:21by including Monica's

00:50:22public key with the message.

00:50:24When Monica receives

00:50:25the message,

00:50:26she can decrypt it

00:50:27by matching her private key

00:50:29that only she has

00:50:30with the public key.

00:50:31Since Ken doesn't have

00:50:33Monica's private key,

00:50:35even if he were able

00:50:36to intercept the email,

00:50:37he would not be able

00:50:38to read it.

00:50:39Good example, Raina.

00:50:41Hey.

00:50:42Where do you get

00:50:43these public and private keys?

00:50:45The first time you start

00:50:46Outlook Express,

00:50:47you'll find an email message

00:50:48in your inbox

00:50:49called Security Features

00:50:51in Outlook Express,

00:50:52which explains

00:50:53the whole process.

00:50:54Or if you've deleted

00:50:55this message,

00:50:56then go to Tools, Options,

00:50:59and click the Security tab.

00:51:01At the bottom,

00:51:02you can click the More Info button,

00:51:03and it will tell you

00:51:04how to set it up.

00:51:05Great.

00:51:07Well, that gives us

00:51:07a pretty solid understanding

00:51:08of Outlook Express.

00:51:10So we can send out

00:51:11nicely formatted messages,

00:51:13we can organize

00:51:13our email in folders,

00:51:15we can automatically

00:51:16sort our mail

00:51:17into these folders,

00:51:18and we can use encryption

00:51:20to make sure nobody reads

00:51:21or changes any sensitive messages.

00:51:23If you want to practice

00:51:25using Outlook Express,

00:51:26or if you want to set up

00:51:27your digital ID

00:51:28or set up your inbox assistant,

00:51:31feel free to stop the video now.

00:51:33But be sure to come back

00:51:34because in our next module,

00:51:35we're going to show you

00:51:36two revolutionary programs

00:51:38that are also included

00:51:39with Windows 98,

00:51:40Media Player

00:51:41and Net Meeting.

00:51:42In the Internet Explorer section,

00:51:54we learned how to access information

00:51:56on the World Wide Web.

00:51:57In the Outlook Express section,

00:51:59we learned to communicate

00:52:00using email.

00:52:01In this module,

00:52:02we're going to show you

00:52:03that the Internet can deliver

00:52:04a lot more dynamic content

00:52:06than just web pages,

00:52:07and that communication

00:52:08can be much more

00:52:10than just text messages.

00:52:12Two products bundled

00:52:13with Windows 98

00:52:14make this possible,

00:52:15Media Player

00:52:16and Net Meeting.

00:52:18Media Player

00:52:19and Net Meeting

00:52:20are two cutting-edge

00:52:21software products

00:52:22that really push the envelope

00:52:23of what the Internet can do.

00:52:26Media Player

00:52:26allows you to view video

00:52:28over the Internet.

00:52:29In the past,

00:52:30if you wanted to watch

00:52:31a video over the Internet,

00:52:33you had to wait

00:52:33several minutes

00:52:34for this huge video file

00:52:36to be downloaded

00:52:36to your hard drive

00:52:37before you could watch it.

00:52:38But with Media Player,

00:52:40it has a technology

00:52:41called streaming video,

00:52:43which means

00:52:43that you can watch

00:52:44the video as it's downloading

00:52:46or streaming

00:52:47into your computer,

00:52:48and it doesn't fill up

00:52:50your hard disk.

00:52:51Net Meeting

00:52:52is an amazing tool

00:52:53that allows you

00:52:54to do all kinds

00:52:55of communications

00:52:56over the Internet,

00:52:57like video conferencing,

00:52:59sending files,

00:53:00sharing a whiteboard,

00:53:02and you can even

00:53:03take control

00:53:04of someone else's computer

00:53:05across the Internet.

00:53:07Net Meeting

00:53:08has quite a list

00:53:09of features,

00:53:10and we'll show you

00:53:10how to use them

00:53:11in just a minute.

00:53:12But first,

00:53:13let's take a quick look

00:53:14at Media Player

00:53:15in action.

00:53:16A website that has

00:53:17some interesting video

00:53:18and audio

00:53:18is www.businessvideo.msnbc.com.

00:53:24But before we start

00:53:25playing the video

00:53:26and audio,

00:53:27can you tell us

00:53:27what kind of modem

00:53:28we need to have

00:53:29to use Media Player?

00:53:31If you're using Media Player

00:53:32for just audio alone,

00:53:34it will usually sound great,

00:53:35even if you have

00:53:36a 28.8 modem.

00:53:37Video can be a bit choppy

00:53:39if you have

00:53:39a slower modem,

00:53:40but if you have

00:53:41a high-speed connection,

00:53:42it'll be pretty close

00:53:43to TV quality.

00:53:45We're using a 56K modem,

00:53:47so let's see how it looks.

00:53:48To view the video,

00:53:50just click on the hyperlink,

00:53:52and Media Player opens

00:53:53in a separate window.

00:53:55It takes a few seconds

00:53:56to start playing

00:53:57because Media Player

00:53:58has to download

00:53:58a few seconds worth

00:53:59of the video

00:54:00into its memory.

00:54:03Okay,

00:54:03now it's starting

00:54:04to play the video.

00:54:08And in the background,

00:54:10the next few seconds

00:54:10of video

00:54:11is continuously downloading.

00:54:13Given that you're using

00:54:14a 56K modem,

00:54:15that looks pretty good.

00:54:17Now, what else

00:54:18can you do

00:54:18with Media Player?

00:54:20Media Player

00:54:21is a simple program

00:54:22because it works

00:54:23just like a VCR.

00:54:24It has buttons

00:54:25to play,

00:54:26pause,

00:54:27or stop the video.

00:54:28There are also

00:54:29skip and scan buttons

00:54:31that let you skip forward

00:54:32or backwards

00:54:33between segments

00:54:34of the video.

00:54:35But these don't always work

00:54:36because the person

00:54:37who creates the video clip

00:54:38has to program in

00:54:39the places

00:54:40where it skips to.

00:54:41There are also buttons

00:54:43that let you fast forward

00:54:44or rewind.

00:54:45There's a favorites list

00:54:47so you can quickly access

00:54:48your favorite videos.

00:54:50And there's a go command

00:54:51which lists all the most

00:54:53recent videos

00:54:54that you've watched.

00:54:56Well, if that's all

00:54:57there is to it,

00:54:57I think any of us

00:54:58who can use a VCR

00:54:59won't have much problem

00:55:01playing videos

00:55:01over the Internet.

00:55:02Now let's take a look

00:55:03at NetMeeting.

00:55:04The most well-known

00:55:05function of NetMeeting

00:55:06is its voice

00:55:08and video conferencing.

00:55:09If you have a business

00:55:10associate or a friend

00:55:11who has Internet access,

00:55:13all you need

00:55:14is a microphone,

00:55:16speakers,

00:55:18and if you have

00:55:19a video camera,

00:55:20you can also send

00:55:21your image

00:55:21over the Internet

00:55:22and they'll see you

00:55:24as you're talking.

00:55:26In addition,

00:55:27the whiteboard feature

00:55:28allows anyone

00:55:29who's connected

00:55:30to NetMeeting

00:55:30to draw diagrams

00:55:32and type out words

00:55:33so the rest of the group

00:55:34can see it.

00:55:35There's also chat,

00:55:37which is useful

00:55:37for people

00:55:38who don't have a microphone

00:55:39so that they can converse

00:55:40by typing in text.

00:55:42The file transfer feature

00:55:44lets you send out

00:55:45a file simultaneously

00:55:47to everyone else

00:55:48in your NetMeeting.

00:55:49And one of the most

00:55:50exciting features

00:55:51in NetMeeting

00:55:52is called Share,

00:55:53which allows

00:55:54all meeting participants

00:55:55to see and control

00:55:57a program like Excel

00:55:59or PageMaker

00:56:00that's running

00:56:01on someone else's computer.

00:56:03Well, that does

00:56:03sound impressive.

00:56:04Let's take a look.

00:56:06Well, let's start

00:56:07by opening up NetMeeting.

00:56:09The first time

00:56:09you run NetMeeting,

00:56:11it will start a wizard,

00:56:12which will take down

00:56:13all your contact information

00:56:14and make sure

00:56:15that your microphone

00:56:16and speakers

00:56:17are working properly.

00:56:18We've already configured

00:56:20NetMeeting,

00:56:20so it starts right up.

00:56:22So let's take a look

00:56:23at the NetMeeting window.

00:56:25On the left are the icons

00:56:26for the four different views

00:56:27you can have

00:56:28in the main window.

00:56:29Directory,

00:56:30Speed Dial,

00:56:32Current Call,

00:56:33and History.

00:56:35We'll discuss these

00:56:36in a moment.

00:56:37Up above are the volume controls

00:56:38for the speakers

00:56:39and microphone,

00:56:40the button bar,

00:56:42and the menus.

00:56:44Looks great.

00:56:45Now let's start

00:56:46a NetMeeting.

00:56:47If you want to make

00:56:47a connection with somebody

00:56:48via NetMeeting,

00:56:50you need to connect

00:56:50to the internet

00:56:51and then log in

00:56:52to one of the Microsoft

00:56:53servers that list

00:56:55the users who are

00:56:55connected to NetMeeting.

00:56:57NetMeeting refers

00:56:58to these servers

00:56:59as Internet Listing Servers

00:57:01or ILS.

00:57:03If you look

00:57:03in the directory window,

00:57:05you'll see a list

00:57:05of the ILS servers,

00:57:07and you need to select

00:57:08the one from the list

00:57:09that the people

00:57:10who you want

00:57:11to conference with

00:57:12are also connected to.

00:57:13As you can see,

00:57:15there are a lot

00:57:16of people listed here

00:57:17who are connected

00:57:18from all over the world.

00:57:20And the column headings

00:57:21allow you to sort

00:57:22by their email name,

00:57:24whether or not

00:57:25they have sound

00:57:25and video enabled,

00:57:27first name,

00:57:29last name,

00:57:30city, country,

00:57:32and comments.

00:57:34Let's find Raina,

00:57:35so I'll sort

00:57:36by first name

00:57:37and scroll down the list.

00:57:39Here she is,

00:57:40so to connect with her,

00:57:42I can click on the listing

00:57:43and click Call

00:57:44from the button bar.

00:57:46Before I make

00:57:47the NetMeeting call,

00:57:48I'm going to create

00:57:49a shortcut to Raina's listing

00:57:50since I might want

00:57:51to communicate with her

00:57:52on a more regular basis.

00:57:54So I'll right-click

00:57:55on the listing

00:57:56and select Add Speed Dial.

00:57:59Now, when I click

00:58:00the Speed Dial button,

00:58:02Raina's listing

00:58:03is easy to find.

00:58:04Or, if you want

00:58:05to connect with somebody

00:58:06who you've called recently,

00:58:07you can click

00:58:08the History button

00:58:09to find their name.

00:58:11So let's connect to Raina

00:58:12by selecting her listing

00:58:13and clicking the Call button.

00:58:16Does Raina have to have

00:58:17NetMeeting running

00:58:18when you call her?

00:58:19She does need

00:58:19to have NetMeeting running

00:58:20and she has to be connected

00:58:22to the ILS server.

00:58:24So it's a good idea

00:58:25to coordinate by email

00:58:26to plan the time

00:58:27of your NetMeeting

00:58:28so that you can both

00:58:29be online for the call.

00:58:31A call is coming

00:58:32into my NetMeeting

00:58:33and in the current call window,

00:58:35I can see that it's from Tom.

00:58:37Since Tom has a video camera,

00:58:39I can see his image

00:58:40in the screen on the right

00:58:41and we can talk

00:58:42through our computer's

00:58:43microphones and speakers.

00:58:45On the left is where

00:58:46the names of the meeting

00:58:47participants are listed.

00:58:48The columns following

00:58:49the name column

00:58:50tell us which capabilities

00:58:52each participant has

00:58:53so we can see

00:58:54that Tom has video,

00:58:56audio, chat,

00:58:57and application sharing.

00:58:59Hi, Tom.

00:59:01Hi, Raina.

00:59:02Can you see and hear me?

00:59:03Loud and clear.

00:59:04But now I'm going to end

00:59:05this meeting

00:59:06and host one of my own

00:59:07so I'll click

00:59:08and hang up.

00:59:10And to start a meeting,

00:59:12I'll click on call

00:59:13in the menu

00:59:13and then select host meeting.

00:59:16Once I'm set up

00:59:16as the host,

00:59:17other people will be able

00:59:18to join or leave

00:59:19the meeting as they please.

00:59:21Okay, so now that

00:59:22I'm hosting a meeting,

00:59:23you can see a listing

00:59:24which shows that

00:59:25my computer has audio,

00:59:27video, and chat capability.

00:59:30And you can see

00:59:30that I'm not sharing

00:59:31any applications yet.

00:59:33Since I know that Raina

00:59:34is hosting a NetMeeting,

00:59:35I'll open my copy

00:59:36of NetMeeting

00:59:37and search the ILS server

00:59:40for her name.

00:59:41Here it is.

00:59:42So I'll double-click on it

00:59:44to join her meeting

00:59:45and I'll click on

00:59:47the current call icon

00:59:48to start communicating.

00:59:50So now let's see

00:59:51NetMeeting's other

00:59:52capabilities in action.

00:59:54Let's start with

00:59:55the chat function.

00:59:56So I'll click chat

00:59:57on the button bar

00:59:58and to start the chat,

01:00:00I'll type in

01:00:01Hello Raina

01:00:03in the message area

01:00:04and click on the

01:00:05send icon to post it.

01:00:08And as you can see,

01:00:10Tom's message appears

01:00:11in my chat window as well

01:00:12with his name next to it,

01:00:13so I know he just sent it.

01:00:15I'll respond back.

01:00:16Hi Tom.

01:00:18That's pretty simple.

01:00:20And pretty useful too

01:00:22because sometimes

01:00:23the network runs slowly

01:00:24and your audio

01:00:25and your video

01:00:26don't run as quickly

01:00:27as you'd like.

01:00:27When this happens,

01:00:29you can always communicate

01:00:30with real-time chat.

01:00:31But our video and audio

01:00:32is working just fine

01:00:33so I can talk to Raina

01:00:35just like we're on the phone.

01:00:37So Raina,

01:00:38what do you say

01:00:39we demonstrate the whiteboard?

01:00:40Okay.

01:00:41Let me open it up

01:00:42from the tools menu.

01:00:43Since Tom and I

01:00:44are in a NetMeeting,

01:00:45when I open the whiteboard,

01:00:47it also opens up

01:00:47on his computer.

01:00:49The whiteboard looks

01:00:50and works a lot

01:00:51like the paint program

01:00:52that comes with windows.

01:00:53There's a text tool,

01:00:55a line tool,

01:00:56a circle tool,

01:00:58et cetera,

01:00:59so I can quickly

01:01:00sketch out my ideas.

01:01:02Whenever I put on my whiteboard

01:01:03also appears

01:01:04on Tom's whiteboard.

01:01:07That's a beautiful piece

01:01:09of artwork.

01:01:10Let's see if Tom

01:01:11has anything to add.

01:01:13Notice how the picture

01:01:14changed automatically.

01:01:16That's because Tom

01:01:17made some changes

01:01:18on his end.

01:01:19We haven't exactly

01:01:20created a Picasso here,

01:01:22but there are a few tools

01:01:23in the whiteboard

01:01:24that will help you share

01:01:25your graphical ideas

01:01:26more easily.

01:01:27If you want to draw attention

01:01:28to a part of the drawing,

01:01:30you can use the highlighter tool

01:01:31and you can add text

01:01:34to the picture

01:01:35by clicking on the A,

01:01:37then clicking on the spot

01:01:38where you want the text

01:01:39to appear,

01:01:40and then typing.

01:01:41Or you can add this hand

01:01:44to point to something.

01:01:47And if you don't want anyone else

01:01:48to change your masterpiece,

01:01:50click the Lock Contents button.

01:01:53I want to create a new page,

01:01:55so I'll click the Insert New Page

01:01:57button at the bottom right.

01:01:58Now, let's say I wanted Raina

01:02:01to comment on a new graphic

01:02:02I've been working on.

01:02:04I'm going to click

01:02:05the Select Window button,

01:02:07and the message tells me

01:02:08that the next window I click

01:02:10will appear on the whiteboard.

01:02:12To get to the window you want,

01:02:14you need to use the Alt-Tab

01:02:16key combination,

01:02:17because whatever you click on next

01:02:19with the mouse

01:02:20will appear on the whiteboard.

01:02:22Okay, here's the window I want,

01:02:24so I'll click on it.

01:02:25Now, Raina and I can use

01:02:27the other tools in the whiteboard

01:02:29and annotate it.

01:02:31Now, I could use the whiteboard

01:02:32to try and annotate the chart,

01:02:34but it would be a lot easier

01:02:36if I could actually use Excel

01:02:37to make some changes.

01:02:39NetMeeting has an amazing feature

01:02:41called Share.

01:02:42If Tom shares his Excel spreadsheet

01:02:44and also clicks the Collaborate button,

01:02:46then I'll be able to control

01:02:48his spreadsheet from my computer.

01:02:50Tom, can you share the spreadsheet?

01:02:53Okay.

01:02:53From the tools menu in NetMeeting,

01:02:56I'll select Share Application

01:02:58and then select my Excel file

01:03:00from the list.

01:03:01Now, Raina can actually see

01:03:03on her computer the files

01:03:05that I've shared on my computer.

01:03:07Since I want Raina to make some changes,

01:03:09I'll also click on Collaborate,

01:03:11which allows her to actually use

01:03:13my computer over the internet.

01:03:15Let me point out that it's pretty risky

01:03:18to use the Collaborate feature

01:03:19because the other people in your NetMeeting

01:03:21will be able to use the File Open feature

01:03:24on your computer

01:03:24to access other files on your computer.

01:03:27And if you're on a network,

01:03:29they could even access files

01:03:30on other computers in your company

01:03:32across the network.

01:03:33So make sure you're at your computer

01:03:35paying attention

01:03:36when you're using the Collaborate feature.

01:03:38Now that Tom has shared the file

01:03:41and allowed me to collaborate,

01:03:43I can open his spreadsheet

01:03:44on my computer

01:03:45and use it just like any other application.

01:03:48The only difference

01:03:49is that Tom can see

01:03:50whatever I'm doing

01:03:51and he can turn off

01:03:52the Collaborate feature

01:03:53at any time.

01:03:55That's amazing.

01:03:56You don't even have to have Excel

01:03:57on your computer

01:03:58to use it on someone else's computer.

01:04:01Is there anything else

01:04:02that NetMeeting can do?

01:04:03The last major feature

01:04:05of NetMeeting

01:04:05is the ability

01:04:06to send files to other people.

01:04:09During a meeting,

01:04:10I can send copies of a file

01:04:11to one participant

01:04:12or I can send them

01:04:13to all the participants.

01:04:15Let's say that I don't feel comfortable

01:04:17letting Raina access my computer.

01:04:20Instead,

01:04:20I can send a copy of the file

01:04:22to her computer.

01:04:24To do this,

01:04:25I'll open the Tools menu

01:04:26and select File Transfer

01:04:28and then Send File.

01:04:31From here,

01:04:32I'll find the spreadsheet file

01:04:34that I want to distribute

01:04:35select it.

01:04:38NetMeeting will now

01:04:38send the file to Raina

01:04:40and if there were other participants,

01:04:42all of them

01:04:43could receive a copy as well.

01:04:45I'll even get a confirmation

01:04:46when the file is successfully delivered.

01:04:50That's a lot better

01:04:51than sending files through email

01:04:52because you know

01:04:53they'll get there right away.

01:04:55And then you can use chat

01:04:56or video conferencing

01:04:57or just voice conferencing

01:04:59to discuss it.

01:05:00And if there are more visual ideas

01:05:01you need to share,

01:05:02you can use the whiteboard

01:05:03or you can even take control

01:05:05of programs and files

01:05:06on other people's computers.

01:05:08I think the most amazing part

01:05:09about this

01:05:10is that you can have

01:05:11these types of internet meetings

01:05:12across the country

01:05:13or around the world

01:05:14without even paying

01:05:15any long-distance phone bills.

01:05:17It's amazing

01:05:17how much time and money

01:05:18that can save.

01:05:19And it's also amazing

01:05:20that the time has flown by

01:05:22and we've completed

01:05:23our Learn Windows 98

01:05:24Advanced Internet

01:05:25and Email video.

01:05:27We've had a great time

01:05:28introducing you

01:05:28to this incredible software.

01:05:30If you want to learn more

01:05:31about Winstruck's

01:05:32other training products,

01:05:33just connect to our website

01:05:34at www.winstruck.com

01:05:37or you can order products

01:05:39by calling

01:05:40800-242-4842.

01:05:44If you have any feedback,

01:05:45please send it to

01:05:46info at winstruck.com.

01:05:48So for Tom Jaffe,

01:05:50Raina Chudnovsky,

01:05:51and myself,

01:05:52Julie Lydon,

01:05:53I'd like to thank you

01:05:53for choosing Winstruck,

01:05:55the software guys,

01:05:56for your Windows training needs.

01:06:18good to have you.

01:06:19Good to review,

01:06:20révジ C.

01:06:21I'd like to thank you

01:06:21because you remember

01:06:22a lot of these tests

01:06:23did not show us

01:06:24that's being used

01:06:25because in all these tests

01:06:25we've been doing

01:06:26so much,

01:06:26I've got it.

01:06:37We've moved like

01:06:37we!

01:06:39we've just made some

01:06:39that you can attach

01:06:40to the free

01:06:41of our head or

01:06:42to use Elise

01:06:42at the time

01:06:43to use the

01:06:44resource

01:06:45to get

01:06:46enough

01:06:47to get

Learn Microsoft Windows 98 - Advanced Internet and E-mail (1998) [VHS]

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