Lean Methods & Tools - 16 Last Planner System® overview and purpose (EN) - video Dailymotion

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Transcript

00:00Hello and welcome. You know, what if I told you that on most construction projects,

00:05more than half the time, and half the money, is just wasted? It sounds incredible, doesn't it?

00:10Well, today, we're going to explore a powerful system designed to fix exactly that problem.

00:15It's called the Last Planner System. Welcome to this explainer from Unified Consulting Solutions,

00:21where our goal is always to simplify complexity and amplify performance.

00:25So, here's a quick look at our roadmap today. We'll start by understanding the big problem,

00:31then explore a totally new way of thinking. We'll get into what the Last Planner System is,

00:35see how it actually works, learn how to measure success, and finally, talk about how you can

00:40start your own lean journey. And by the time we're done here, my promise to you is that you will have

00:46a really clear picture of this system, not just what it is, but why it is so effective at creating

00:51predictable, successful projects. So, let's begin. All right, first things first. Why do we even need

00:58to talk about this? Why is a change so urgently needed? Well, the numbers, they tell a pretty

01:05shocking story about the state of traditional construction. Just try to wrap your head around

01:10this number for a moment. 57%. That's the amount of time on a typical project that is spent on activities

01:17that add absolutely zero value to the final building. More than half of every single day

01:23is just lost. It's waiting. It's rework. It's just pure waste. And all of that wasted time? Well,

01:31it leads directly to this. Up to 70% of all projects go over budget or over schedule or both. Think about

01:38that. 7 out of 10 projects are failing to meet their basic commitments. This isn't just a small

01:44problem. It's a massive systemic issue. So, you have to ask, where does all this waste come from?

01:51Honestly, it's built right into the old way of doing things. The traditional approach is what we

01:57call a push system. It's like saying, here's the plan. Now go do your work, whether the next person

02:02is ready for it or not. It creates chaos. Lean flips that entirely. It focuses on creating a smooth,

02:09predictable flow, like a river, not a series of disconnected puddles. Now, to fix a problem this

02:15big, you can't just slap on a new tool or a new piece of software. You need a fundamentally different

02:21way of thinking. You need a new philosophy of production itself. And this quote from a true

02:27pioneer, Lori Koskala, really hits the nail on the head. For decades, we've looked at construction

02:32as just a list of tasks to be completed. But Koskala argued, that's the wrong way to see it.

02:39Construction is a system of flows, flow of information, materials, and people. And failing

02:45to see that, he says, is the root cause of everything. So Koskala gave us a new way to look at production

02:51through three lenses. Think of it as TFV. T is for transformation. This is the physical work,

02:58like pouring concrete. It's the what we do. And it's what traditional construction focuses on

03:02exclusively. But lean adds F, for flow. This is about making sure the work happens smoothly,

03:08without stops and starts. It's the how. And finally, V is for value. This is making sure

03:14what we are building is exactly what the customer actually wants and will pay for. That's the why.

03:20Okay, so that's the philosophy. It sounds great, right? But how do you take this big idea and actually

03:25make it work on a busy, complex construction site? Well, that is where the last planner system comes in.

03:31If you remember one thing about the last planner system, remember this. Its entire goal is to create

03:38a predictable and reliable workflow. And it does this by doing something radical. It takes the

03:43planning power away from the back office and gives it to the people who are actually doing the work.

03:49So who are these last planners? Well, they are the real experts. They're your trade foreman,

03:55your crew leaders, your site supervisors. They are the last person in the chain to plan the work

04:00before it's done. They know what's really possible on the ground, and the system is built around their

04:05expertise. And this brings us back to that key shift from push to pull. Remember, a push system forces

04:12work down the line according to a schedule. A pull system is different. Work is only released when the next

04:19team in line signals that they are ready for it. It creates a controlled, coordinated flow instead of

04:24chaos. And all of this is built on two simple but incredibly powerful beliefs. The first is respect

04:31for people, actually trusting the knowledge and expertise of the people on the frontline. And the

04:36second is continuous improvement, or Kaizen, the commitment to constantly ask, how can we do this

04:41better next week? All right, let's get into the nuts and bolts. How does this system actually operate

04:48day to day? It's not one single thing. It's really a series of five connected conversations, each one

04:55building on the last to create that reliability we've been talking about. It all flows together.

05:01You start big with master and phase planning, working backward from key dates. Then you zoom in with a

05:08look ahead plan, scanning the future for problems. From that, you create a weekly work plan based on

05:14reliable promises. You check in with daily huddles to stay coordinated. And finally, you close the loop

05:20by learning and improving for the next week. It's a complete cycle. Now this right here, the make ready

05:26process, this is the engine that drives the whole system. This is where the magic happens. Instead of just

05:31hoping everything is ready for a task, the team proactively hunts down and removes every single

05:36roadblock, what we call constraints, before the work is even scheduled. This ensures that when a

05:41promise is made, it can be kept. So you have this system in place, but how do you know if it's actually

05:46working? How do you drive improvement? Well, a core idea in Lean is that you can't manage what you

05:51don't measure. And LPS has a beautifully simple way to do just that. It's called percent plan complete

05:57or PPC. And it asks a very simple question. Of all the tasks we promised to do this week,

06:03what percentage did we actually complete? It's crucial to understand this is not a measure of

06:08how hard people are working. It's a measure of how reliable our planning is. It's the project's

06:13weekly report card. And the results this drives are just dramatic. On traditional projects, the PPC is

06:20often around 54%. That's basically a coin toss. You have a 50-50 chance of getting your weekly plan

06:25done. But teams using LPS consistently achieve 85% or even higher. Imagine going from a coin toss to

06:31near certainty every single week. That's the difference. And that reliability isn't just a

06:37number on a chart. It creates this amazing positive ripple effect. Your schedule becomes predictable.

06:42Productivity goes up. Quality improves because people aren't rushing. The site is safer. And maybe most

06:48importantly, trust between teams goes way up. And stress levels for everyone go way, way down.

06:55Okay, we have covered a lot of ground here, from the big problems in construction all the way to the

07:00nuts and bolts of the last planner system. So let's just take a moment to pull it all together and review

07:05the most important points. So if you take anything away today, let it be this. The old way of building

07:11is full of waste. The last planner system creates reliability by using collaborative,

07:16commitment-based planning. It's a complete five-step system that uses PPC to get better

07:21every week. And the end result? Projects that are safer, faster, higher quality, and just better

07:26for everyone involved. And with that, we have achieved what we set out to do today. You now have

07:32a solid understanding of the last planner system. You know the problems it solves, the philosophy behind

07:37it, the process it follows, and the incredible benefits it can bring to any project. Thank you so

07:43much for joining me for this explainer. If you're ready to start simplifying complexity and amplifying

07:48performance on your own projects, please connect with us at Unified Consulting Solutions. And to

07:54continue the conversation, join the UCS community on LinkedIn. You'll find the link right in the

07:58description below. This has been a presentation by Dr. Mary Matu Kay. Of course, everything we've

08:04discussed today stands on the shoulders of giants, the leaders and pioneers in the lean construction

08:09community. For anyone who wants to take a deeper dive, we highly encourage you to explore these

08:14foundational resources. Thank you once again for your time.

Lean Methods & Tools - 16 Last Planner System® overview and purpose (EN)

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