Lean Methods & Tools - 17 Phase planning (simple case) (EN) - video Dailymotion

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Transcript

00:00Welcome, everyone, to Unified Consulting Solutions, or UCS.

00:04Our entire philosophy is about simplifying complexity to amplify performance.

00:09And today, we are going to tackle one of the biggest challenges in the construction world,

00:13how to deal with unpredictable projects.

00:16We're going to dive deep into something called phase planning,

00:19a really powerful technique from lean construction

00:21that can transform project chaos into predictable success.

00:26It's a key part of the last planner system,

00:28which is all about empowering the people who actually do the work to plan the work.

00:32So let's see how this can totally revolutionize your projects.

00:36All right, here's how we're going to break it all down today.

00:39First, we'll look at why the old-school ways of planning just don't work anymore.

00:43Then we'll introduce phase planning and its four key steps.

00:47We'll make it real with a simple case study,

00:50explore the benefits, especially in the Indian context,

00:52and then we'll wrap it all up.

00:54Our goal here is pretty simple, really.

00:57By the end of this, you'll have a solid grasp on how to take your projects from,

01:01you know, that chaotic, unpredictable state to a smooth, efficient, and reliable flow.

01:07Sound good?

01:08Okay, let's get started.

01:10So, first things first.

01:12Why do we even need a new approach?

01:14Well, to put it bluntly,

01:15it's because the traditional way of planning projects is fundamentally broken.

01:18I mean, just look at this number.

01:2290%.

01:22A staggering 90% of large projects go over budget.

01:27And listen, this isn't just a string of bad luck.

01:29No, it is the direct result of a flawed planning process

01:33that creates this terrible domino effect

01:35of delays, rework, and just plain bad coordination.

01:39The root of the problem?

01:41It's something called push planning.

01:43Just imagine a planner sitting in an office,

01:45creating a master schedule,

01:46and then just pushing tasks out to the site.

01:49So, the drywall team shows up on Tuesdays

01:51simply because the calendar says so, right?

01:54But what if the electrical work isn't even finished?

01:56That's push planning in a nutshell.

01:58And it's a recipe for chaos.

02:00Now, the alternative,

02:02that's pull planning.

02:03And it's a complete mindset shift.

02:05Work is only pulled to the next stage

02:07when that stage is actually ready for it.

02:10And the plan itself, it's built by the people on the ground.

02:13So, what's the solution?

02:16Where do we go from here?

02:17Well, it's a huge shift in how we think about scheduling,

02:21and it's called phase planning.

02:22This is where we stop talking about theory,

02:25and we start getting into a really practical,

02:27collaborative system.

02:29The real engine driving phase planning

02:31is this powerful idea of pull planning.

02:33Think about it.

02:34Instead of starting at day one

02:36and basically guessing our way to the end,

02:37we flip the whole thing on its head.

02:40We start at the finish line,

02:41at a key milestone,

02:43and we work backward.

02:44It turns into a real conversation,

02:46where the plumber can say directly to the electrician,

02:49hey, for me to even start my work,

02:51I absolutely need you to be completely finished

02:53with X, Y, and Z.

02:54Now, that is where the magic happens.

02:57You know, this one simple change in perspective

02:59is just incredibly powerful.

03:01The whole conversation changes.

03:03We stop asking,

03:04okay, what can we do next?

03:05And we start asking,

03:07what must be complete right before our big milestone?

03:10This makes sure that every single piece of work

03:12directly enables the next critical step.

03:15And that's how you create a smooth,

03:17logical, and most importantly,

03:19a reliable flow of work.

03:21Okay, so this all sounds great in theory, right?

03:24But how do you actually do it?

03:27Well, let's break down a real phase planning session

03:30into four straightforward steps.

03:31Step one, define the finish line.

03:35I mean, what does done really look like for this phase?

03:38Be specific.

03:39Step two, everyone does their homework.

03:42Each trade comes to the meeting

03:43already knowing their tasks, their durations,

03:45and any problems they see coming.

03:47Then comes the fun part.

03:49Step three, you build the plan together.

03:52This is where you see those big walls

03:53covered in colorful sticky notes

03:55as everyone works backward from the milestone.

03:57And finally, step four, you validate it.

04:00You don't just accept the plan.

04:01You run a forward pass to make sure the logic is solid

04:03and the timeline actually works.

04:05Okay, theory is one thing,

04:07but let's make this absolutely real.

04:09We're gonna walk through these four steps

04:10with a simple, everyday construction scenario

04:12so you can see exactly how it works.

04:15So picture this.

04:16We're on a project,

04:17working on the interior finishing

04:19of a commercial building.

04:20Our big milestone for this phase?

04:22It's simple.

04:23Get the area ready for the official drywall inspection.

04:26We've got four weeks to do it,

04:27and our key players are the framing,

04:30electrical, plumbing, and HVAC teams.

04:32So let's build this plan backward.

04:35We start at the end in week four

04:37with our milestone, the drywall inspection.

04:39Now to pass that inspection,

04:40what has to happen just before?

04:42The drywall prep.

04:43And who does that?

04:44The framing team.

04:45But they'll tell you,

04:46hey, we can't do our prep work

04:47until two things are done,

04:48framing adjustments and the plumbing rough-in.

04:50So that pulls us all the way back to week three.

04:53Okay, and what needs to be done

04:54before plumbing can start?

04:55The electrical rough-in.

04:56That's week two.

04:57And before that?

04:58The very first domino that needs to fall

04:59is the HVAC rough-in, back in week one.

05:02See what just happened?

05:03We've just built a perfectly logical,

05:05unbreakable chain of work.

05:07And this is the incredible result of that process.

05:10On the left, that's the old way,

05:12the push schedule.

05:13It's just a recipe for disaster, isn't it?

05:15The electrician shows up

05:16while the HVAC team is still in the way.

05:19It's pure chaos.

05:20But on the right, with the lean pull schedule,

05:23that's a whole different story.

05:24It's not just a to-do list.

05:26It's a series of promises made between the teams.

05:28And because they built it together, they own it.

05:31The outcome?

05:31A predictable four-week timeline,

05:33not a four-week prayer.

05:35Okay, so we see how it works,

05:37but what are the real, tangible results

05:39of this shift in thinking?

05:41What does it actually deliver on the ground?

05:43And let's bring this home.

05:45What does this mean for the unique

05:47and rapidly growing Indian construction landscape?

05:50Well, the numbers here,

05:52they really speak for themselves.

05:54When teams focus on making sure a job

05:56is truly ready before anyone starts,

05:58the quality just skyrockets.

06:01Projects that use phase planning

06:02see a 40 to 60% drop in costly defects.

06:06Just think about that.

06:07That's a massive saving in time and money

06:09and honestly, in pure frustration.

06:11Now, let's talk specifically about the Indian context.

06:15It has its own unique set of challenges

06:17and frankly, massive opportunities.

06:20Look, adoption is still in its early days

06:22and we all know supply chains can be unpredictable,

06:25but there is a huge push for change

06:27happening right now.

06:29You have government bodies

06:30mandating these kinds of lean practices

06:31for major infrastructure projects.

06:33You have new tools

06:34helping to break down language barriers on site.

06:37The potential here is just enormous.

06:39All right, let's bring it all together

06:42and quickly recap the most important takeaways

06:44from our look at phase planning.

06:46If you remember nothing else from today,

06:49make it these four principles.

06:50Number one, work backward.

06:52Always, always start with the end in mind.

06:55Number two, collaborate.

06:57Get the people who actually do the work

06:59involved in planning the work.

07:01Three, create a reliable flow.

07:03You need to become obsessed with smooth handoffs

07:05to get rid of all that waiting and waste.

07:07And finally, number four, resolve constraints.

07:10Be a problem hunter.

07:11Find and fix issues before they can stop the work.

07:15So, we've covered a lot of ground today.

07:18We've seen how this one simple shift

07:19from pushing work to pulling it

07:21can make an incredible difference.

07:23It's really about moving from chaos

07:25to predictable success.

07:27And now, you have a solid foundation

07:29to start applying this in your own work.

07:32And that's what we're all about here

07:33at Unified Consulting Solutions.

07:35Under the expert guidance of Dr. Maramuthu Kay,

07:38our whole mission is to bring you

07:40these kinds of practical, actionable insights

07:42that you can use to really enhance

07:44your project delivery.

07:46So, I want to leave you with a little challenge.

07:49This week, on your project,

07:50find just one problem, big or small,

07:53and ask yourself,

07:55how could I apply this work backward principle

07:57to solve it?

07:58We would genuinely love to hear

08:00how it goes for you.

08:01Come join the conversation

08:02and connect with other professionals

08:03just like you in our LinkedIn community.

08:06You'll find the link for that

08:07down in the description.

08:07And finally, for those of you

08:10who want to dig a little deeper,

08:11here are some of the excellent sources

08:13we use to put this explainer together.

08:15Thank you so much for joining us today,

08:17and we look forward to seeing you in the next one.

Lean Methods & Tools - 17 Phase planning (simple case) (EN)

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