Lean Methods & Tools - 20 Daily huddles production meeting basics (EN) - video Dailymotion

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Transcript

00:00Hello and welcome. Here at Unified Consulting Solutions, or UCS, our entire mission is to

00:05simplify complexity and amplify performance for people like you. And today, we're going to talk

00:09about an incredibly powerful way to do exactly that. We're diving into one of the simplest,

00:15but let me tell you, one of the most powerful tools out there for transforming the daily chaos

00:19of a construction project into a smooth, predictable operation. We're talking about

00:24the daily huddle. Let's get right into it. So here's our plan for this explainer.

00:29We'll start with the daily challenges that I'm sure we all know too well. Then we'll introduce

00:34the daily huddle as the answer. We'll dig into why it works so well, give you a step-by-step playbook

00:39for running one, and show you how to actually measure the results. Then we'll wrap it all up

00:44with a quick summary. Okay, let's set the stage. To really understand just how powerful the solution

00:50is, we first have to be honest about the reality of our day-to-day work on construction sites,

00:54especially right here in India. I want you to just pause for a second and think about your

00:59own projects. Does this question hit home? That constant feeling of putting out fires,

01:04dealing with last-minute scrambles, always reacting instead of being proactive? If you're

01:08nodding your head right now, trust me, you are not alone. It's an all-too-common feeling in our

01:13industry. And you know, this isn't just a feeling. It's a hard fact. The data from studies in the

01:19Indian context is frankly staggering. A full 40% of projects are delayed. Think about what that means.

01:25This isn't just about a few bad days. It points to bigger systemic problems like volatile supply

01:30chains that constantly throw a wrench in our best laid plans. In lean thinking, we can trace all this

01:36chaos back to what we call the eight wastes. There's a handy acronym for it, downtime. This

01:42covers everything from defects that lead to rework to the massive waste of waiting. I mean, picture this,

01:47a concrete truck is late. Just that one thing, waiting, causes a ripple effect. Workers are idle,

01:53equipment has to be moved around for no reason, and the whole day's schedule gets messed up.

01:57Keep these wastes in mind because the daily huddle is designed to be a direct attack on every single

02:02one of them. All right, so we've laid out the problem pretty clearly. Now it's time for the

02:08solution. And what's great about it is that it's so simple, yet its impact is absolutely profound.

02:14This right here tells the whole story. On the left, you've got the traditional meeting we've all

02:19suffered through, right? They're long, you're sitting in an office, and they usually turn into

02:23a session of blaming or just status reporting. But look at the right. That's the daily huddle.

02:28It's fast, five to ten minutes. It's a stand-up meeting, right on site. And the focus? It's all

02:33about looking forward. What are we promising to do today, and what's standing in our way? It's all

02:38about action. So, what is a daily huddle, officially? Well, it's a short, stand-up meeting that happens at the

02:45beginning of every single day. And the key is who's there, the frontline supervisors, the people we call

02:51last planners. The goal isn't just to talk. It's to align the whole team, get solid commitments for

02:57the day, and, this is the most important part, to find and remove roadblocks before they bring work

03:02to a grinding halt. Now, it's really crucial to get this next point. A huddle isn't just another

03:08meeting we're adding to your schedule. It's actually a vital part, like a critical gear in a much bigger

03:13system designed to create predictable workflow. And here's that system, the last planner system,

03:19or LPS. Think of it like the operating system for a lean project. You can see how it flows from the

03:26big picture master schedule all the way down. And right there, at step number five, at the very heart

03:31of the daily action, is the daily huddle. It's the moment where the weekly plan becomes real, where

03:36promises are made for the next 24 hours. This is where the plan truly meets reality. This quote really gets

03:43to the core of it all. The goal is reliable workflow. That's the holy grail. And how do you get it? Through

03:49collaborative planning. The principle is simple, but it changes everything. The people who actually do the

03:55work need to be involved in planning the work. That single idea is the foundation of the whole system,

04:00and especially of the daily huddle.

04:03Okay, so we've covered the why. Let's switch gears and get into the how. This is your practical,

04:08no-nonsense playbook for running an effective huddle. Starting tomorrow, if you want.

04:12First things first, and this is absolutely non-negotiable, who attends? The last planners.

04:18Now, this isn't the project manager sitting in the main office. We're talking about the people on the

04:22front lines. Your foreman, your gangers, the subcontractor's site agent. The rule is simple.

04:26If you can make a reliable promise for what your crew will get done today, you need to be in that huddle.

04:31The beauty of the huddle is its simple, laser-focused agenda. You always, always start

04:37with safety. Then, a quick look back. Did we do what we said we would do yesterday? This builds

04:43accountability. The main event is next. What are we committing to today, and what's in the way?

04:49Then, you look just a little bit ahead to prepare for tomorrow, and you finish with a quick plus slash

04:54delta. What went well in the huddle, and what can we improve for next time? Now, here is the tool that

04:58makes it all work. The constraint lock. When a foreman says, hey, I can't start the electrical

05:03work because there's material blocking my access, it's not just a complaint anymore. It becomes a

05:08formal constraint. It gets written down right here with a specific person's name next to it,

05:13and a date it needs to be solved by. This makes solving problems visible, transparent, and holds

05:18everyone accountable. So, you start running these huddles. The site starts to feel more organized.

05:24But how do you actually know if you're making a difference? How do you measure that shift from

05:29chaos to predictability? Well, the answer is a metric called percent plan complete, or PPC.

05:36Its power is in how simple it is. You just take the number of tasks your team actually completed

05:41and divide it by the number of tasks you plan to complete. That gives you a percentage, a simple,

05:46honest number that tells you exactly how reliable your planning process is.

05:50This chart really says it all. A case study from an Indian construction site found their typical PPC

05:56was just under 53%. Just let that sink in for a moment. That means almost half of the work that

06:02was promised for the week simply didn't happen. That is the very definition of an unpredictable,

06:07chaotic site. Now, on a lean project, the goal isn't perfection, but it's a reliable 85% or more.

06:13That gap between those two bars, that's the massive opportunity for improvement.

06:17And this might be the single most important thing to understand about PPC. The goal is not 100%.

06:23If you're always hitting 100%, you're probably not pushing hard enough. The real magic, the real value

06:29comes from looking at the promises that were missed. Each one of those is a golden opportunity to ask why

06:34and to solve the root cause of that problem so it never happens again. That is what continuous

06:39improvement is all about. All right, let's pull all of this together and talk about how we can turn

06:43the daily huddle into a powerful, lasting habit on your projects.

06:48So, to recap what we've covered, we started by looking at the chaos we all face. We introduced the

06:54daily huddle as a clear solution. We saw how it's the daily heartbeat of the bigger last planner system.

07:00And now, you have a practical playbook to run your own huddles and a clear way to measure your success

07:05with PPC. And for those of you who want to go even deeper into the research in case studies,

07:11we've put all our key sources and references right here for you.

07:15And that really brings us to the final and most important question of all.

07:19Are you ready to take these ideas and bring a whole new level of predictability and flow to your project?

07:24My name is Dr. Mara Muthukay, and on behalf of everyone here at Unified Consulting Solutions,

07:30thank you so much for your time. To keep this conversation going, I invite you to click the link in the

07:35description and join our community of professionals on LinkedIn.

Lean Methods & Tools - 20 Daily huddles production meeting basics (EN)

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