QuickBooks Desktop Payroll — How to Add an Employee
✅ Step 1: (Optional) Set Up Employee Defaults
This helps pre‑fill common fields for all employees (pay schedule, taxes, deductions).
Steps from Intuit
Intuit
:
Go to Edit → Preferences
Select Payroll and Employees → Company Preferences
Click Employee Defaults and enter your standard settings
Click OK twice
✅ Step 2: Add the Employee
Intuit’s instructions
Intuit
:
Go to Employees → Employee Center
Click New Employee
Enter all required personal, tax, and payroll info
Click OK
✅ Result: Once saved, the employee automatically appears in the Employees list and is ready for payroll
Intuit
.
🌐 QuickBooks Online Payroll — How to Add an Employee
QuickBooks Online also provides a simple workflow (supported by Intuit’s video and help pages
Intuit
+1
):
Open Payroll from the left menu
Select Employees → Add Employee
Enter personal info, pay rate, pay schedule, tax details, and bank info
Save the profile
✅ Result: The employee will now appear in your Payroll → Employees list and can be included in the next payroll run.
✅ Ensuring the Employee “Shows in Rank” (Employee List)
If by “rank” you mean the employee list or order, QuickBooks automatically displays new employees once saved. If they don’t appear:
Confirm the employee status is Active
Ensure all required fields were completed (QuickBooks may hide incomplete profiles)
Refresh the Employee Center or Payroll page
Intuit confirms that after completing the steps, “your new employee will appear in the Employees list”
