Search Data in Multiple Excel Workbook - Excel Tips and Tricks

Learn how to search data in multiple Excel workbooks.

Searching for data across multiple Excel workbooks can be efficiently accomplished through various methods. One approach is to utilize Power Query, an Excel feature that enables users to consolidate and transform data from different sources. To search for specific data across multiple sheets within Excel workbooks, one can employ the 'Get Data' function in Power Query to import data from various workbooks into a single query. By specifying criteria, users can filter and extract the desired information seamlessly.


Let's break this formula down.

=LET(
a, VSTACK(mytab1,mytab2,'[data1.xlsx]mySheet1'!mytab11,'[data2.xlsx]mySheet2'!mytab12),
IF($A$2"",
FILTER(a,ISNUMBER(SEARCH($A$2,a)),""),
"Enter Search Text")
)

1) LET Function: This function allows you to define variables and their values within a formula.

2) Variables a: This variable appears to be defined as the result of stacking multiple ranges together using the VSTACK function. It combines data from various sources including 'mytab1' and 'mytab2' within the current workbook, as well as data from two external workbooks '[data1.xlsx]mySheet1' and '[data2.xlsx]mySheet2'.

3) IF Function: This function checks if cell A2 is not empty.
Condition: $A$2"" (checks if cell A2 is not empty).

4) FILTER Function: This function filters an array based on a specified condition.
Array: The variable 'a' (the stacked data).
Include: ISNUMBER(SEARCH($A$2,a)) - This checks if the search text (from cell A2) is found in 'a'.

5) ISNUMBER Function: This function checks if a value is a number.
In this context, it's used to check if the SEARCH function returns a valid position where the search text is found within 'a'.



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Search data in an entire Excel workbook - Excel Tips and Tricks
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Search Data in Multiple Excel Workbook - Excel Tips and Tricks
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