Search data in an entire Excel workbook - Excel Tips and Tricks

Learn how to search data in an entire Excel workbook.

Absolutely, you can conduct a comprehensive search across an entire Excel workbook by utilizing the "Find" function, typically accessed through the Ctrl + F shortcut. This feature enables users to explore all sheets within the workbook seamlessly. To execute a bulk search efficiently, you initiate the search function, then specify the search criteria, such as keywords or specific data points.
Every Occurrence Of Search Text
1) Name table in sheet 384A "mytab1"
2) Name table in sheet 384B "mytab2"
3) Return to sheet 384 and enter formula


Let's breakdown this formula.
=LET(
a, VSTACK(mytab1,mytab2),
IF($A$2"",
FILTER(a,ISNUMBER(SEARCH($A$2,a)),""),
"Enter Search Text")
)

1) LET Function: This function allows you to declare variables and define their values within a formula.

2) Variables a: This variable is being assigned the value of the vertical stack of two ranges, mytab1 and mytab2, using the VSTACK function. This likely means that the contents of mytab1 and mytab2 are stacked vertically.

3) IF Function condition: $A$2"" checks if cell A2 is not empty.
If the condition is true, it executes the FILTER function. If false, it returns the string "Enter Search Text".
FILTER Function:

4) FILTER(a, ISNUMBER(SEARCH($A$2, a)), ""): This function filters the values in the array a based on whether they contain the text specified in cell A2.

5) ISNUMBER(SEARCH($A$2, a)): This checks if the text in cell A2 is found within each element of the array a. SEARCH returns the position of the text if found, and ISNUMBER checks if it's a number (i.e., found).


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