How to Boost Your Workflow with Canva Sheets AI Tools

Skills Forge Pro

In this step-by-step Canva tutorial, we’ll explore how to create visually stunning and highly functional spreadsheets using Canva Sheets and its powerful AI tools.  You’ll learn how to design media plans, auto-generate ad copy with Magic Write, and streamline your entire workflow with just a few clicks. Whether you're managing social media campaigns, marketing reports, or content calendars — this video will help you boost productivity and create professional results faster than ever.

Transcript

00:00Hey Canva artists! I'm super excited you're here because today we're diving into something

00:05really cool – how to create sheets in Canva. And best of all, how to make the most of Canva's

00:11new AI features to make your sheets look more attractive, faster to create, and way more

00:17productive. So ready? Let's jump straight in! First things first, when you're on the Canva

00:24homepage, go ahead and click on Sheet. Once the canvas opens up, you'll see a new horizontal

00:29toolbar at the top. Now take a look at the Actions menu. It's packed with awesome options like

00:38Generate Table, Fill Empty Cells, Magic Insights, Formulas, and a lot more. And don't worry,

00:45we'll go through each of these features in future videos. But for today, we'll focus on just one of

00:50them, so you get a clear and simple walkthrough. Now let's talk templates. Canva Sheets offers a

00:56ton of them. Whether you need budget trackers, event planners, lead trackers, you name it,

01:01there's a template ready to save your time. For this video, I'm picking the Media Plan Sheet template.

01:07It's perfect if you want to organize and track your social media posts across all your platforms,

01:13all in one place. Take a look, the sheet already has some preset columns like Campaign, Schedule,

01:19Content Type, and more. Pretty neat, right? Now let's make it ours. I want to create a better,

01:25longer ad copy for my campaigns. Here's how I do it. First, I click on the Copy column. Then,

01:31I right-click and choose Add a Column to the right. I name this new column Copy V2.

01:40Then, I copy one of my original ad copies and paste it into the new column.

01:50Now comes the magic. I select the text I just pasted, head to Actions, and choose Magic Write.

01:59A little prompt box pops up, and here I simply type,

02:03rewrite this ad copy in a nicer and longer way.

02:11Hit Enter, and in a few seconds, Magic Write gives me a beautiful new version of my ad copy.

02:16If you're happy with the result, just click Insert, and you're good to go.

02:21But wait, what about the other empty cells? No worries, Canvas got us covered. Just select

02:27all the empty cells you want to fill, head back to Actions, and choose Fill Empty Cells.

02:43And just like that, Canva AI uses the same style and prompt to automatically generate new ad copies

02:49for every empty cell. How cool is that? Honestly, Canva Sheets makes working on projects feel like a

02:56piece of cake, and actually fun. Plus, it saves you tons of time. And guess what? This is just the

03:02beginning. In the next videos, we'll explore even more hidden actions inside Canva sheets that will

03:08totally level up your projects. If this tutorial helped you out, please like the video, subscribe

03:13for more simple and powerful Canva tips, and hit that notification bell so you don't miss the next one.

03:19Also, let me know in the comments, what Canva tricks do you want to learn next?

03:23Thanks for hanging out with me today, and see you in the next video!

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