Axis Gatepass Facility management application provides RGP and NRGP modules for material inward and outward workflow. The features of this module are: • Users can create a Material outward request. • A custom approval workflow can be defined. • Email and SMS alerts are sent for every new request. • Approvers can “Approve” or “Reject” a request. • Once an outward request is approved request is seen at the security gate. • An Epass can be generated or a physical, barcoded Material Gatepass can be printed. This outward pass can be given to the vendor and can accompany the goods on return. • Security can inspect, scrutinize, and verify the Material leaving the premises with quantities, serial numbers and specifications mentioned in the Gatepass. • Photographs of the material & vendor can be stored with the outward transaction. • Photo id and Vehicle details of the vendor/carrier can be stored with the transaction. • Barcode stickers can be affixed on the material going out for easy identification on return. • The material is considered to be outward only after approval by gate security. • For returnable materials a pending log is maintained. • Before the expected day of return – email alerts can be sent to the vendor, initiator, and security. • When the returnable goods arrive back at the security gate, a security person can scan the barcode on the Gatepass or the material to open the Transaction and marks the inward of the returnable item. • An alert is again sent to the initiator informing about the arrival of returnable material. • Initiator can complete the full RGP cycle by flagging-off “Material Received”. • Multiple MIS reports like Outward register and pending Returns are available. • User defined fields are available. • Custom outward Gatepass designer is available.
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