Custom Sort Rows in Excel - Excel Tips and Tricks

Learn how to custom sort rows in Excel.

In Excel, custom sorting rows allows users to arrange data according to specific criteria tailored to their needs. To custom sort rows in Excel, users can utilize the "Sort" feature accessible through the "Data" tab, where they can define their sorting preferences based on various parameters such as alphabetical order, numerical value, or date. Additionally, Excel offers the capability to sort by a custom list, enabling users to prioritize certain entries over others based on predefined preferences. Utilizing the SORTBY function further enhances sorting capabilities by enabling users to sort data dynamically based on the values of another range or array. Unlike traditional sorting methods, SORTBY function in Excel allows for more flexibility and automation in organizing data sets. The key difference between traditional sorting and SORTBY lies in the latter's ability to sort data based on specified criteria, providing a more nuanced approach to data arrangement in Excel.

Custom Sort Rows
=SORTBY(B5:C39,MATCH(B5:B39,E5:E39,0))

Let's breakdown this formula.

=SORTBY(B5:C39,MATCH(B5:B39,E5:E39,0))

1) SORTBY: This is the main function being used in the formula. It sorts the data in the range specified based on the values provided in another range or array.
2) B5:C39: This is the range of data that you want to sort. It consists of two columns: column B and column C, containing the data you want to sort.
3) MATCH(B5:B39,E5:E39,0): This part of the formula is used to determine the order in which the data should be sorted.
MATCH: This function searches for a specified value in a range and returns the relative position of that item in the range.
B5:B39: This is the range of values in column B that you want to find matches for.
E5:E39: This is the range where the values you want to match against are located.
,0: This specifies that you want an exact match.
So essentially, MATCH(B5:B39,E5:E39,0) finds the positions of the values in column B relative to the values in column E. These positions are then used by SORTBY to sort the data in the range B5:C39 accordingly.


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