How to Add Dropdown Menus in Canva Sheets

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In this video, you’ll learn exactly how to add and customize dropdown menus in Canva Sheets. Whether you're managing ad campaigns, tracking tasks, or organizing data, this simple trick will save you time and make your workflow cleaner.  Stick around to learn how to create, copy, and personalize dropdowns using Canva Spreadsheets tools. Let’s get started!

Transcript

00:00Hey, Canva lovers!

00:02If you're looking to organize your data beautifully and easily, you're going to love this.

00:06Today I'm going to show you how to add drop-down menus inside Canva sheets, step-by-step.

00:13Let's jump right in.

00:14I've opened up one of my Canva sheets.

00:16In this example, I'm working on a TikTok ads campaign where I'm tracking three different

00:20product appeals.

00:21The table includes all the essentials, impressions, ad copy, clicks, orders delivered, and of

00:27course, sales earnings.

00:29I've added a new column called Add Status, and this is where we'll insert our drop-downs.

00:34Here's how.

00:35First, click on a cell under Add Status.

00:39Then go to the top bar, click on the Actions button, and select Drop-down.

00:43Canva gives you two options.

00:45You can either create your drop-down choices from scratch, or choose from Canva's presets

00:49like Yes or No, High, Medium, Low, Approval, or Status.

00:54For this tutorial, I'm picking Status.

00:57Canva adds it right into the cell.

00:59To apply that same drop-down to the rest of the column, just copy the first drop-down

01:03and paste it into the other cells.

01:17You can also customize your drop-downs.

01:19Let's say I want to add a new option called TBD for To Be Decided.

01:24I click on the drop-down, select Add New Option, type in TBD, and choose a pink color for it.

01:29Canvas AI then suggests updating the other similar drop-downs.

01:33I click Update to Similar Drop-downs, and just like that, the new option is applied to all of them.

01:41This feature is incredibly helpful when managing campaigns, projects, or anything that needs a clear, color-coded status.

01:53And that's it.

01:55Quick, clean, and Canva-style efficient.

01:58If this tutorial helped you, let me know in the comments what other Canva Sheets tips you'd love to see next.

02:03And don't forget to like, subscribe, and hit the notification bell so you don't miss the next video.

02:09Thanks for watching, and see you next time!

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