4 5S - Why we need? (EN) - video Dailymotion

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00:00Welcome to Unified Consulting Solutions, where we simplify complexity and amplify performance.

00:05Now, what if I told you the secret to saving hundreds of thousands of dollars

00:09wasn't in some brand new technology, but in how you organize a simple toolbox?

00:14Today, we're diving into 5S, a system that might look like basic housekeeping on the surface,

00:18but is actually an incredibly powerful engine for success.

00:22So, if you're thinking this is just about cleaning up, I want you to think again.

00:26We're about to uncover how 5S is really a system for thinking,

00:30a core lean method for hunting down and eliminating all that hidden waste,

00:34and really, the essential foundation for building a culture of continuous improvement,

00:38everywhere from a massive construction site to your own office.

00:41So here's our game plan for today.

00:44First, we're going to look at the real, tangible cost of chaos.

00:47Then, we'll break down the five pillars that make up the 5S solution.

00:52After that, we'll get into the proof,

00:53figure out how to make these changes actually stick for the long haul,

00:56and then map out your next step toward excellence.

01:00All right, so first things first, why do we even need a system like 5S?

01:05Well, it's because chaos.

01:07And I mean, even that low-level, everyday disorganization that we've all kind of learned to live with,

01:11it has a staggering cost that most businesses don't even realize they're paying.

01:16I mean, just take a look at these two pictures.

01:18On the left, you've got a work site that's basically a minefield

01:21of tangled cords and scattered materials.

01:24And on the right, a clean, clear workspace where everything is managed, organized, and out of the way.

01:29The visual difference is, well, it's night and day.

01:32So I have to ask you, which site do you think is safer?

01:36Which one is more productive?

01:37And maybe the most important question of all,

01:39which one shows more respect for the people actually doing the work?

01:43The answer is obvious, right?

01:44But the implications here run so deep.

01:47Disorganization isn't just ugly.

01:48It's actively wasteful and dangerous.

01:52And that chaos you saw, it's not just messy.

01:54It represents real, hidden costs that are bleeding businesses dry.

01:58We're talking about excessive inventory.

02:00You know, all the stuff you think you need, tying up capital and precious space.

02:05Wasted motion.

02:05That's all the time people spend just searching for tools or walking around clutter.

02:09And all that searching?

02:11It leads directly to defects and rework.

02:13And of course, the big one, constant safety hazards.

02:16This is the daily reality that 5S is designed to tackle head on.

02:20Okay, so if that's the problem, what exactly is the solution?

02:24Well, it's a system.

02:25A system designed to bring order, efficiency, and honestly,

02:29a powerful new way of thinking to the workplace.

02:31And this is it.

02:335S.

02:34Let's be clear, this is not a one-time cleanup event.

02:37It is a core lean method, a systematic way of thinking,

02:40that gives everyone the power to see and eliminate waste.

02:42So by the end of this explainer, you're going to understand exactly how this five-step process

02:48can dramatically improve safety, boost productivity,

02:51and build that crucial foundation for a true culture of excellence.

02:55So let's get into the mechanics of it.

02:585S is built on five distinct pillars.

03:01Think of them as five sequential steps that build on each other

03:04to create this really powerful system of organization and efficiency.

03:08These are the five S's, which originally come from Japanese.

03:13We have sort, set in order, shine, standardize, and sustain.

03:18Each one is absolutely critical.

03:20And, you know, trying to skip a step is exactly why so many attempts

03:24at workplace organization just completely fall flat.

03:27It all starts with sort.

03:29The goal here is super simple.

03:31Get rid of everything that is not needed for the work you're doing right now.

03:34And a fantastic technique for this is called red tagging.

03:37You literally go through every single item in an area and ask,

03:41do we need this?

03:42Do we really need this many of them?

03:43And does it have to be right here?

03:45If the answer is no, it gets a red tag and gets moved to a holding area.

03:49What you're left with is only what's essential.

03:52Next up, we have set in order.

03:54Now that you only have what's necessary, you need to give it a logical home.

03:58Just look at this transformation.

04:00You go from a jumbled mess where finding the right wrench could take you minutes

04:04to a perfectly organized toolbox where every single item has its own designated home.

04:10The whole goal is to make searching a thing of the past.

04:13You know, this classic saying perfectly captures the spirit of set in order.

04:18It's all about creating a visual, intuitive system.

04:22The items you use most often, they're kept closest to where you use them.

04:25You use labels, shadow boards, floor markings,

04:28all so that it's not only easy to find things,

04:31but it's immediately obvious when something is missing or just out of place.

04:35The third pillar is shine.

04:38And listen, this is so much more than just cleaning.

04:40The idea is to clean to inspect.

04:43Think about it.

04:44When a machine is spotless, you can instantly see a brand new oil leak.

04:47When a floor is totally clear, a misplaced part just stands out.

04:50It turns every single team member into a proactive inspector.

04:53And that leads us right to pillar number four, standardize,

04:57which is all about locking in the progress from those first three S's.

05:00This is where visual controls, like the board you see here, come into play.

05:04They create simple, clear rules and checklists that make the new organized way

05:08the only way of doing things.

05:10It just becomes the new normal.

05:12Okay, this all sounds great in theory, but what about the results?

05:15Let's look at the real world impact that a disciplined 5S system can have.

05:19Because honestly, the numbers are truly impressive.

05:22Get this.

05:24Take this example from PCL Construction.

05:27Just by applying 5S principles to organize their fleet of work trucks,

05:31they saved $420,000.

05:34That wasn't from some fancy new software.

05:36It was simply from better organization.

05:38They reduced duplicate tool purchases

05:40and completely eliminated all that time wasted searching for items.

05:44And here's another powerful metric.

05:47A pilot study in a construction storehouse found that after implementing 5S,

05:51the average time it took to find and retrieve an item was cut in half.

05:56A 50% reduction.

05:57Just imagine scaling that efficiency gain across an entire organization.

06:02And the data proves it.

06:03Look at this graph.

06:04It shows the handling time for a specific task before and after 5S.

06:09You can see not only did the average time plummet, but the variability,

06:12that gap between the fastest and slowest times, it shrank dramatically.

06:16This means the process became not just faster, but way more predictable and reliable.

06:21So we've seen the problem, the solution, and the proof.

06:25But here comes the hardest part, and it's the final, most crucial pillar.

06:29Sustain.

06:30This is where most initiatives, frankly, fall apart.

06:33I absolutely love this metaphor.

06:37Without active, conscious effort, any system will naturally revert to chaos.

06:41The pull of old habits is incredibly strong.

06:44Just cleaning up one time isn't enough.

06:46You have to have a system to maintain that new standard.

06:49So the big question is, how do you fight that rubber band effect?

06:53Well, the answer lies right here.

06:55In this sustainability triangle.

06:57To make 5S stick and really drive a true lean culture, you need three things.

07:01First, standardized work.

07:04Clear processes that define the new way of doing things.

07:06Second, visual control.

07:08Making the status of the work and any problems immediately visible to everyone.

07:12And third, accountability management.

07:14Regular checks, audits, and coaching from leaders to make sure the standards are being followed

07:18and to help teams continuously get better.

07:20So we've journeyed from the high cost of chaos all the way to a system that brings control

07:26and a framework for making it all last.

07:29Let's wrap up with the key things to remember.

07:31Always remember, 5S is so much more than just housekeeping.

07:35It is a foundational system for success.

07:37It directly improves safety and gets rid of those hidden wastes that are draining your

07:41resources.

07:42It creates a visual workplace where problems have nowhere to hide, which naturally boost

07:46productivity.

07:47And most importantly, sustaining 5S isn't the end goal.

07:50It's the beginning of a true culture of continuous improvement.

07:53So I'll leave you with this question to think about.

07:56Look at your own workspace, whether that's your desk, a shop floor, or even a digital

08:00folder on your computer.

08:02Where is the chaos costing you time and energy?

08:05Where can you apply that first simple step, sort, and start building your own visual workplace

08:10tomorrow?

08:10Thank you so much for joining us for this explainer.

08:14At Unified Consulting Solutions by Dr. Mar Mithuque, we are truly passionate about empowering

08:19teams with these principles.

08:21To continue your journey and to connect with other professionals who are just as dedicated

08:24to excellence, go ahead and follow the link in the description to join our UCS community

08:28on LinkedIn.

08:29And hey, if you found this valuable, a quick like and subscribe really helps others discover

08:35it too, and it makes sure you won't miss our next explainer.

08:38Thanks for watching.

4 5S - Why we need? (EN)

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