00:00Hello guys, welcome to MailStaddy.
00:02The power of Microsoft Outlook 365 is undeniable.
00:07But what happens when you lose important data?
00:10Office 365 users are often tasked with backing up their mailboxes for various reasons,
00:17including compliance requirements or data preservation.
00:20This video provides a step-by-step guide on how to manually backup your Office 365 mailboxes to PST files,
00:28empowering you to retain your critical data.
00:31Unlock peace of mind by mastering the art of manually backing up your Office 365 mailboxes to PST files.
00:39This video equips you with the skills to secure your crucial emails and gain confidence in your data management.
00:46Open Microsoft 365 using this link.
00:50Now click on the Sign In button.
00:54Previously, I logged in with this email ID, so it is showing here.
00:58If you have not logged in before, here you have to enter your email ID.
01:02Or if you want to log in with a different email ID, then you have to click on Use Another
01:07Account.
01:08Now enter your password and click on the Sign In button.
01:13Click on Yes here.
01:15Now you can see, Microsoft 365 portal has opened.
01:20Here click on Admin to open the Admin Center.
01:24So this is the Microsoft 365 Admin Center area.
01:29Here click on Show All and select Microsoft Purview.
01:35Microsoft Purview window has opened.
01:38Here click on Setting, select Rolls and Scopes, and then click on Groups.
01:45Now find and select e-Discovery Manager and click Edit to give access to the user who will perform the
01:52backup process.
01:53Here select Choose Users.
01:56Select Unnecessary Users.
01:59Find and select the required user.
02:01Click Select and press Next button.
02:04I have already given Manager access to the user, so no need to give Administrator access.
02:10You have to give only one access.
02:13If you want to give Administrator access, click on Choose User, find and select the user to grant Administrator e
02:22-Discovery Manager access.
02:23After selecting the user, click Select and press Next button.
02:28Verify all the things and click on Save button.
02:33You can see the role group successfully updated.
02:37Here click on Done button.
02:40Now click on Solutions, select e-Discovery option and click on Content Search.
02:48Press the Create a Search button to create a search query for finding the data and content of specific users.
02:57Now here type any unique search name.
03:01Leave the description section blank and click on Create button.
03:08Now click on Add Sources to add search query for specific user.
03:14Find and select the user which mailbox database you want to export.
03:18Click on Manage to save all things and manage the resources.
03:23Here select only Mailboxes, deselect the Sites checkbox and press the Save button.
03:30Now click on Export to provide database export related details.
03:36Here put any unique export name.
03:38Leave the description section blank.
03:41Select indexed items that match your search query.
03:46We need to export only Mailboxes, so enable Include only items matching the search query in the search query part.
03:55Disable all these checkboxes.
03:57In Export type, select the Export items with item report checkbox.
04:03In Export format, select the Create PST for messages where possible option.
04:09Leave all these checkboxes as they are and press the Export button.
04:16Click on Process Manager to check the status and export the backup PST file.
04:22You can see the status is in progress, so wait till the process is finished.
04:27Click on Refresh icon to check the updated status.
04:33Now you can see the backup process is completed.
04:37Click on the created export batch.
04:39Here go below.
04:41As you can see, the PST file and report is ready for download and already selected,
04:46so just click on the Download button directly.
04:51Specify the location where you want to save both the files.
04:56You can see the download process has started.
05:01Now the files are completely downloaded, so go to that location and unzip the file.
05:06Unzip the report file to see all the reports.
05:09Let us first unzip the PST file so that we can import the PST file into Outlook and check all
05:16the databases.
05:17Now open Outlook.
05:22Click on File, choose Import and Export, and click on Outlook data file.
05:28Go to Backup PST file where available and select your backed up PST file.
05:37Let's go to the imported PST file mailbox.
05:40Now you can see that all the databases have arrived properly.
05:45So this is the process to backup Microsoft 365 Outlook database to PST file.
05:52As you saw, in the manual process, we have to follow several steps to backup mailboxes to PST file.
05:59A little mistake can complicate the manual backup process.
06:02Moreover, the manual process is good if you have a small database size.
06:08For heavy file backup, most professionals recommend using a third-party tool.
06:13I would recommend you to choose MailsDaddy Office 365 Backup Tool, which can download database of unlimited size without any
06:22data loss.
06:23Just open your browser and search for MailsDaddy Office 365 Backup Tool.
06:29Select this option.
06:30With this excellent solution, you can download Microsoft 365 database to PST and other formats like MBOX, MSG, HTML, EML,
06:42and more.
06:43It comes with many advanced features and options that make the backup process effective.
06:48Click the free download button to test the features of the software before purchasing.
06:54To purchase a license, click on the Purchase Now button.
06:58Select and buy the appropriate license as per your needs and requirements.
07:03If you need any help or have any question, then click on Contact.
07:07Fill all details.
07:09Send us message.
07:10Thanks for watching the video.
07:12Please like the video and subscribe to MailsDaddy channel.
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