00:00If you use Google Drive,
00:02So you might be using only a few basics of it.
00:07But Google Drive has many useful features that can make your work easier.
00:12It can help to manage files and can also save time.
00:16In today's video, I will tell you 10 such useful features of Google Drive that you may not have used before
00:23Who is it?
00:23And the good thing is that you can use most of these features on both mobile and computer
00:29There are.
00:29So let's see one by one.
00:31First, let's talk about organizing files.
00:36Often we upload every file to Google Drive.
00:39But after some time, so many files get accumulated in the drive that it becomes difficult to find the important thing
00:45Yes.
00:45A good solution is folders, for example you can create a folder called Work, second Personal, third Documents.
00:52And fourth YouTube then keep the files of each category in the same folder.
00:55If you work on YouTube, you can also create separate folders for scripts, thumbnails, videos and documents.
01:02Can.
01:03This way even after few months you will not have much difficulty in finding your files.
01:10Another useful feature is offline access.
01:14Make sure you have an important document in Google Drive and you don't have internet available at any time.
01:22In some situations, you may want to make your essential files available for offline access beforehand.
01:30The advantage of this is that you can access the supported files even in the absence of internet
01:37There are.
01:38But remember one thing here.
01:40Offline functionality is not the same for every file and every situation.
01:44So it is better to check the necessary file before traveling or work.
01:49The third feature is file sharing.
01:52Let's say you've created a document and want to share it with another document.
01:59While sharing a file in Google Drive, you can also control that the front of that file
02:04What can be done with
02:06For example, in a bass situation you may want to grant viewer-only access while requiring editor access with a trusted person.
02:13It may be.
02:14Therefore, instead of just sharing the link, first check the level of permission given to the person in front
02:20Going.
02:21This is especially important when the file contains personal or important information.
02:28The fourth feature is also related to sharing but here the focus is on link sharing.
02:34Sometimes it happens that we have to share a file with one person but we link
02:39Check the settings and forward it.
02:42Be sure to check the sharing settings before doing this. If the file is private, make it accessible to all shakes.
02:50It may be more appropriate to chat with specific people rather than play.
02:54So remember simple rule, check permission before sharing link.
02:58This top habit can help protect your files from unauthorized access.
03:05Now let's come to a feature that can be very useful in difficult times.
03:12If you accidentally delete a file in Google Drive, don't worry immediately.
03:18Trash exists in Google Drive, where deleted files can remain for some time.
03:25You can go to the Trash to see if the file exists or not, and if it's unavailable
03:31Can be restored.
03:32But one important thing, the files in the trash are not saved forever.
03:37So, if an important file is accidentally deleted, it is better to check it soon.
03:41The clipboard feature is especially useful for those working on documents.
03:46Sometimes you make changes to a document and later think that you wish you could get back to the previous version.
03:53After Google, previous changes can be seen through version history in file types and supported workflows.
04:01From this you can understand what changes happened in the file and also restore the previous version in later situations
04:07can be done.
04:08This feature can be especially useful in teamwork and long term projects.
04:13Also, the Google Drive search feature is available for every file if there are hundreds or thousands of files in your drive
04:19Manually scrolling can be time consuming.
04:21Use search instead.
04:23You can search for your desired file using file name, type or other available information.
04:29If you want to search only PDF files, limit the results by using the filters available in the search options
04:36Can go.
04:37That is, if there are many files in Google Drive, do not depend only on folders. Also use the search.
04:44The eighth feature is especially useful for mobile users.
04:49If you have a paper document, scan it digitally in Google Drive apps or supported versions
04:55can be saved as a file.
04:57For example, if there is any receipt, form or necessary document, then it can be scanned from mobile and saved in the drive.
05:04Yes.
05:04The advantage of this is that the digital copy of the important document can be safely stored in your drive.
05:12Just be sure to take care of your privacy and sharing settings while uploading sensitive documents.
05:19The new feature is very important because often people don't know where their Google storage is being used
05:26It has been.
05:27In addition to the Google Drive files, the storage of the Google account can also be affected by the data of other Google services
05:34Yes.
05:35So, if you are getting the message of low storage, then don't just start deleting the files of the drive
05:42Do it.
05:42First see where the storage is being used.
05:45Then identify unnecessary files or data and manage them in a suitable way.
05:50In this way, you can avoid deleting important files unnecessarily.
05:56And now the last feature is start.
05:58Please check that there are too many files in your drive.
06:01But there are some files which you use again and again.
06:04Placing such important files in the start can help to find them quickly later.
06:11For example, your important document, frequently used spreadsheet or any folder that you work on daily.
06:18This way you can read less need to search the whole drive every time.
06:23Just remember one thing.
06:26start does not mean that the backup copy of the file has been created.
06:29It is basically for easy access to your important files.
06:34Let's take a practical example now.
06:36Come on, you work at YouTube.
06:39You create a main folder in Google Drive, AI Guftagu.
06:43Make separate folders inside it.
06:46scripts, thumbnails, videos, documents.
06:50Now you can start important files.
06:52A collaborator can be given viewer or editor access as needed.
06:55And you can check permissions before sharing a file.
06:58If a file is accidentally deleted, then you can check the trash.
07:01And if you want to see old changes in a supported document, then version history can be used.
07:05That is, instead of just uploading files, if you organize Google Drive properly.
07:10So it can become a useful part of your entire digital workflow.
07:13So today we talked about 10 useful features of Google Drive.
07:17Number one, organizing files and folders.
07:21Make supported files available for offline access.
07:26Give correct permissions while sharing.
07:29Number four, access check before link sharing.
07:33Number five, checking trash for deleted files.
07:37Number six, using version history in supported files.
07:40Find files quickly with number seven, search and filters.
07:44Number eight, to scan documents and save them in digital form.
07:49Number nine, check and manage Google storage.
07:52Number eight, to scan documents and save them in digital form.
07:56Number nine, check and manage Google storage.
08:00Number ten, starting important files.
08:03If you use Google Drive, you don't need to remember these features together.
08:08Check your drive one by one.
08:10And which feature is useful for you, make it a part of your daily routine.
08:15Google Drive is not just a place to store files.
08:17If you organize it properly, it will manage your work, documents and digital files
08:22Can become a very useful tool.
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